Aviation Repair Order Administrator

Professional Aviation Associates Inc.; Forest Park (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Professional Aviation Associates Inc. seeks an Aviation Repair Order Administrator to manage repair and purchase orders, coordinating with vendors to ensure timely asset availability and minimal repair cycle times.

This role supports inventory optimization and strong vendor relations while contributing to better financial performance. The position reports to the Director of Supply Chain and requires strong Excel skills, attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• High School diploma or GED required.
• Associate or Bachelor's degree preferred.
• 3+ years of experience in a related field.

Responsibilities

• Issue, coordinate and expedite repairs with suppliers to meet delivery dates.
• Coordinate with operations to access requirements and deadlines.
• Monitor supplier performance and report trends to management.
• Assist in resolving invoicing and quality issues related to repair orders.
• Maintain inventory data to support optimization and planning.

Skills

Attention to detail

Analytical skills

Communication

Organized

Problem solving

Self-motivated

Education

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Tools

MS Excel

MS Office Suite

Job description

Department: Supply Chain

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: Director of Supply Chain

Job Type: Regular

Amount of Travel Required: Minimal

Work Schedule: M-F 8a-5p

Positions Supervised: None

POSITION SUMMARY

Under the supervision of the Director of Supply Chain, the Aviation Repair Order Administrator is responsible for the preparation and processing of repair and purchase orders to support Company supply chain operations and requirements. This position supports Company increased asset utilization and inventory optimization objectives. The Repair Order Administrator targets timely asset availability by coordinating efforts with repair vendors and suppliers ensuring minimal repair cycle times and purchasing lead times. These activities promote strong, long-term vendor and customer relationships while contributing to improved financial performance.

ESSENTIAL FUNCTIONS

• Issue, coordinate and expedite repairs with suppliers to meet required scheduled delivery dates for customers.
• Select approved suppliers based on capabilities, turn times, cost and company objectives.
• Coordinate with operations staff or other personnel to access requirements and deadlines for repair schedules.
• Respond to follow up on supplier correspondence, quotes and other repair issues that may arise.
• Monitor supplier performance and notify management of issues and trends.
• Assist in resolving invoicing and quality-related issues involving repair orders.
• Track and manage obsolete material.
• Maintains database for the purpose of analyzing existing inventory levels versus the forecasted demand. Ensures appropriate levels of sub-components are available to support gear assembly line.
• Based on planned forecast and available inventory, is responsible for sourcing "as removed" and/or "serviceable" material in lieu of new inventory by coordinating internally and externally to procure parts in the aftermarket.
• May collect, separate, document and arrange for disposition of damaged, obsolete inventory.
• Utilize Excel to import and export data from text files, saved queries, or databases; use automatic outlining, insert subtotals, create advanced filters, and utilize database functions to manage rotable inventory; create pivot tables and charts using worksheet data and external resources, modify pivot tables, sort items and group data; format spreadsheets and workbooks for print, document reproduction, and presentations.
• Purchase cores and units for our exchange pool, run part numbers on ILS.
• Locate suppliers, using sources such as the internet, and interview them to gather information about products being ordered.
• Perform other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Conflict Resolution - Ability to deal with others in an antagonistic situation.
• Customer Oriented - Ability to take care of the customers' needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education

• High School Graduate or General Education Degree (GED): Required
• Associate's Degree (two year college or technical school): Preferred
• Bachelor's Degree (four year college or technical school): Preferred

Experience

• 3 plus years of experience in related field.

Computer Skills

Proficient in MS Office Suite (expert in MS Excel).

Other Requirements

Minimum (1) year experience in a manufacturing or service environment.

PHYSICAL DEMANDS

• N (Not Applicable) Activity is not applicable to this position.
• O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
• F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
• C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Lift/Carry

• Stand O
• Walk O
• Sit C
• Manually Manipulate F
• Reach Outward O
• Reach Above Shoulder O
• Climb N
• Crawl N
• Squat or Kneel O
• Bend O

Weight (Lift/Carry)

• 10 lbs or less F
• 11-20 lbs O
• 21-50 lbs O
• 51-100 lbs N
• Over 100 lbs N

Weight (Push/Pull)

• 12 lbs or less F
• 13-25 lbs O
• 26-40 lbs O
• 41-100 lbs N

Other Physical Requirements

• Ability to wear Personal Protective Equipment (PPE) - Safety glasses and close-toed shoes are mandatory in the shop areas.

WORK ENVIRONMENT

Exposed to a shop environment. Ability to work in a fast-paced environment.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements bay be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate. The Company is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.