Supply Chain Specialist- Repair Management

AllClear Aerospace & Defense; Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

AllClear Aerospace & Defense in Florida seeks a procurement professional to drive RFQ processing for aerospace MRO services and related products, ensuring expeditious quotes for internal customers. You will review teardown reports and use ILS, Haystack, and NSN databases, while upholding ITAR and repair exemptions compliance.

Key duties include coordinating with suppliers, updating ERP on open POs, delivering timely quotes, and supporting cost, quality, and schedule performance across programs.

Qualifications

• Analytical thinker who can synthesize complex data.
• Strong problem-solving skills with a proactive approach.
• Experience coordinating projects and schedules in a fast-paced environment.
• Ability to review shop teardown reports and understand aviation terminology.

Responsibilities

• Maintain 24-hour RFQ turnaround time to suppliers.
• Review teardown reports and understand product requirements.
• Update ERP with status of open purchase orders.
• Coordinate procurement with requesting departments and technicians.
• Develop supplier relationships and monitor delivery commitments.
• Interface with customer service to flow down requirements to suppliers.
• Resolve invoice issues with finance and ensure timely payments.

Skills

Analytical

Problem solving

Project management

Job description

Description

Summary:

Strong supply chain individual skilled in requesting and processing quotes for aerospace and related products to satisfy internal customer demands. This individual(s) should be proficient in processing Requests for Quotes (RFQ's) to support the current business demands for MRO/ Repair Services Business. This person will be instrumental in supplying expeditious quotes to support internal customers and/or stakeholders.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Ability to review and understand shop teardown reports for maintenance being performed.
• Knowledge of the use of ILS, Haystack, and NSN databases.
• Knowledge of aviation terminology and acronyms.
• Understanding of ITAR and RepairExemptions
• Basic knowledge of understanding customer flow-down requirements.
• Knowledge of freight tracking systems.
• Maintain 24-hour RFQ turnaround time to supplier(s)
• Ability to perform in a high-volume workload.
• Ability to multi-task several activities.
• Follow up with suppliers to close out aging RFQs.
• Ability to understand key product requirements to ensure proper processing of RFQ's.
• Perform parts and/or services procurement activities (individual, multiple, and/or large tenders) for AllClear Repair Services
• Develop an efficient and accurate system for monitoring all open purchase orders.
• Execute effective follow-up operations for obtaining confirmations and statuses of open purchase orders.
• Deliver a weekly report to customer service representatives, operations, and finance, indicating expected incoming material and projected revenues.
• Attend staff meetings to discuss the status of incoming and/or working purchase orders.
• Update ERP database with status of open purchase orders
• Work with suppliers/vendors to communicate and obtain required trace documentation and meet purchase order requirements.
• Coordinate part procurement requirements with requesting departments or technicians.
• Develop supplier relationships, coordinate supplier schedule commitments, and manage delivery commitments.
• Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance.
• Support program management and operations project planning and scheduling to ensure seamless execution and delivery of products and services.
• Work with program management and operations personnel to improve supplier performance and eliminate inefficiencies, redundancies, and non-value-added requirements.
• Interface with Customer Service to ensure customer requirements and specifications on products and/or services are flowed down to suppliers
• Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians.
• Resolve invoice issues and work closely with finance for vendor payments.
• Meet expectations of clear communication with external and internal customers (suppliers and internal stakeholders)
• Keep internal and external customers updated on the status of orders, current or anticipated problems, and circumstances which may affect delivery, quality, and/or price.
• Make confident, fact-based decisions and act on decisions while considering risk.
• Organized, flexible, and easily adaptable to changing conditions.
• Understand and perform functions in accordance with AS9110 and ISO9001 Standards

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.