Aviation Records Administrator & Office Manager

ELEVATE AVIATION GROUP LLC; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Elevate Jet in Plano, TX is seeking an Aviation Records Administrator & Office Manager to maintain maintenance tracking systems (CAMP, CASS, Veryon, SierraTrax) and keep logbooks current. You will oversee the aircraft records inventory, support sales or management transitions, and ensure accuracy across documentation.

The role also covers day-to-day Plano office operations, vendor coordination, meetings, calendar management, travel arrangements, expense reporting, and handling confidential

Qualifications

• Minimum of 5 years’ hands-on aviation records maintenance experience.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Maintain maintenance tracking systems (CAMP, CASS, Veryon, SierraTrax).
• Keep aircraft, engine, and APU logbooks current and accurate.
• Own aircraft records inventory during sales or management transitions.
• Monitor flight hour tracking in Avianis and correct discrepancies.
• Support monthly reporting to warranty companies.
• Assist Chief Inspector with keeping maintenance manuals current.
• Oversee day-to-day operations of Plano office.
• Greet visitors, coordinate vendors and supplies, support meetings/events.
• Provide direct support to senior leadership and C-suite (calendars, travel, expense reports).

Skills

Aviation records

Office management

Education

Bachelor’s degree (preferred)

Tools

CAMP

CASS

Veryon

SierraTrax

Job description

Description

Job Title- Aviation Records Administrator & Office Manager

Department- Elevate Jet

Reports to- VP, Director of Maintenance & CFO

Location- Plano, TX

Who we are-

Elevate Jet is the modern evolution of Elevate Aviation Group, bringing nearly thirty years of private aviation expertise into a new, technology-driven era. As the FAA-certificated airline within the organization, Elevate Jet manages and operates aircraft directly while offering advisory, acquisition, and management services. Built for clients whose time is their most valuable asset, Elevate Jet pairs operational mastery with seamless technology to make private aviation as simple as it should be.

WHAT YOU'LL DO

At the core of this role, you will maintain our maintenance tracking systems (CAMP, CASS, Veryon, & SierraTrax), keep aircraft, engine, and APU logbooks current and accurate, and serve as the trusted owner of our aircraft records inventory, including during aircraft sales or management transitions. You will monitor flight hour tracking in Avianis, identify and correct discrepancies, support monthly reporting to warranty companies, and assist the Chief Inspector in keeping our maintenance manuals current.

Beyond records, you will oversee day-to-day operations of our Plano office, including greeting visitors, coordinating vendors and supplies, and supporting company meetings and events. You will also provide direct support to senior leadership and our C-suite, managing calendars, coordinating travel, processing expense reports, and handling confidential information with sound judgment.

WHAT YOU BRING

A minimum of 5 years of hands-on aviation records maintenance experience is required, as this is the foundation of the role. Prior office management or executive support experience is preferred. Successful candidates bring exceptional attention to detail, strong organizational skills, and the ability to work independently while managing competing priorities. A bachelor's degree is preferred but not required for candidates with strong relevant experience.

THE FINE PRINT

• Full-time, non-exempt — Monday through Friday, 8:00am – 4:00pm.
• Based in Plano, TX. Up to 10% travel if necessary
• Occasional lifting up to 20 lbs.
• U.S. work authorization required; we're unable to sponsor visas at this time.