Aviation Records Administrator & Office Manager

Socket.dev; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Elevate Jet, based in Plano, TX, seeks an Aviation Records Administrator & Office Manager to maintain aircraft records, manage tracking systems, and oversee daily office operations. You will support senior leadership, coordinate travel, and ensure accurate logbooks for aircraft, engines, and APU.

The role requires at least 5 years in aviation records maintenance, with preferred experience in executive support.

Qualifications

• Minimum of 5 years in aviation records maintenance.
• Office management or executive support experience preferred.
• Bachelor’s degree preferred but experience may compensate.

Responsibilities

• Maintain maintenance tracking systems and logbooks for aircraft, engines, and APU.
• Manage aircraft records inventory during sales or management transitions.
• Monitor flight-hour tracking in Avianis and correct discrepancies.
• Support monthly reporting to warranty companies and assist the Chief Inspector.
• Oversee Plano office operations, greet visitors, coordinate vendors and supplies.
• Support senior leadership with calendars, travel, and expense processing.

Skills

Attention to detail

Organizational skills

Independent work

Executive support

Education

Bachelor's degree preferred

Tools

CAMP

CASS

Veryon

SierraTrax

Avianis

Job description

Description

Job Title- Aviation Records Administrator & Office Manager

Department- Elevate Jet

Reports to- VP, Director of Maintenance & CFO

Location- Plano, TX

Who we are-

Elevate Jet is the modern evolution of Elevate Aviation Group, bringing nearly thirty years of private aviation expertise into a new, technology-driven era. As the FAA-certificated airline within the organization, Elevate Jet manages and operates aircraft directly while offering advisory, acquisition, and management services. Built for clients whose time is their most valuable asset, Elevate Jet pairs operational mastery with seamless technology to make private aviation as simple as it should be.

WHAT YOU'LL DO

At the core of this role, you will maintain our maintenance tracking systems (CAMP, CASS, Veryon, & SierraTrax), keep aircraft, engine, and APU logbooks current and accurate, and serve as the trusted owner of our aircraft records inventory, including during aircraft sales or management transitions. You will monitor flight hour tracking in Avianis, identify and correct discrepancies, support monthly reporting to warranty companies, and assist the Chief Inspector in keeping our maintenance manuals current.

Beyond records, you will oversee day-to-day operations of our Plano office, including greeting visitors, coordinating vendors and supplies, and supporting company meetings and events. You will also provide direct support to senior leadership and our C-suite, managing calendars, coordinating travel, processing expense reports, and handling confidential information with sound judgment.

WHAT YOU BRING

A minimum of 5 years of hands-on aviation records maintenance experience is required, as this is the foundation of the role. Prior office management or executive support experience is preferred. Successful candidates bring exceptional attention to detail, strong organizational skills, and the ability to work independently while managing competing priorities. A bachelor's degree is preferred but not required for candidates with strong relevant experience.

THE FINE PRINT

• Full-time, non-exempt — Monday through Friday, 8:00am – 4:00pm.
• Based in Plano, TX. Up to 10% travel if necessary
• Occasional lifting up to 20 lbs.
• U.S. work authorization required; we're unable to sponsor visas at this time.