Aviation Launch Operations Coordinator

Pilatus Aircraft USA Ltd; Florida; On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick/personal time

Health insurance

401(k) match

Life and disability insurance

Tuition assistance

Job summary

Pilatus Aircraft USA Ltd seeks an Administrative Coordinator to support the Sarasota assembly line during establishment and ramp-up. You will handle day-to-day administrative tasks, plan meetings, arrange travel, prepare materials for project and management meetings, and assist with event logistics.

You will collaborate with teams across locations, ensure accurate minutes and records, manage confidential information, and help maintain an organized, efficient office environment.

Qualifications

• 2+ years in executive assistance or administrative support.
• Strong PowerPoint and MS Office skills to create clear materials.
• Excellent organization, attention to detail, and follow-through.
• Experience coordinating meetings, travel, expenses and small events.

Responsibilities

• Provide administrative and organizational support to the Sarasota assembly line.
• Prepare PowerPoint presentations, status updates and briefing materials for management meetings.
• Collect and organize meeting inputs and follow up with contributors.
• Schedule meetings, prepare agendas, take minutes, and distribute notes.
• Coordinate travel for launch team members and manage itinerary changes.
• Prepare and submit expense reports for the management team.
• Organize local team events and support day-to-day office needs.

Skills

Organization

Meeting coordination

Travel planning

Communication

Discretion

Prioritization

Cross-location collaboration

Industry experience (manufacturing/avi

Education

High school degree or equivalent

Tools

PowerPoint

Microsoft Office

Job description

Pilatus Aircraft USA Ltd seeks an Administrative Coordinator to support the Sarasota assembly line during establishment and ramp-up. You will handle day-to-day administrative tasks, plan meetings, arrange travel, prepare materials for project and management meetings, and assist with event logistics.

You will collaborate with teams across locations, ensure accurate minutes and records, manage confidential information, and help maintain an organized, efficient office environment.