Administrative Coordinator

Pilatus Aircraft USA Ltd; Florida; On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick/personal time

Health insurance

401(k) match

Life and disability insurance

Tuition assistance

Job summary

Pilatus Aircraft USA Ltd seeks an Administrative Coordinator to support the Sarasota assembly line during establishment and ramp-up. You will handle day-to-day administrative tasks, plan meetings, arrange travel, prepare materials for project and management meetings, and assist with event logistics.

You will collaborate with teams across locations, ensure accurate minutes and records, manage confidential information, and help maintain an organized, efficient office environment.

Qualifications

• 2+ years in executive assistance or administrative support.
• Strong PowerPoint and MS Office skills to create clear materials.
• Excellent organization, attention to detail, and follow-through.
• Experience coordinating meetings, travel, expenses and small events.

Responsibilities

• Provide administrative and organizational support to the Sarasota assembly line.
• Prepare PowerPoint presentations, status updates and briefing materials for management meetings.
• Collect and organize meeting inputs and follow up with contributors.
• Schedule meetings, prepare agendas, take minutes, and distribute notes.
• Coordinate travel for launch team members and manage itinerary changes.
• Prepare and submit expense reports for the management team.
• Organize local team events and support day-to-day office needs.

Skills

Organization

Meeting coordination

Travel planning

Communication

Discretion

Prioritization

Cross-location collaboration

Industry experience (manufacturing/avi

Education

High school degree or equivalent

Tools

PowerPoint

Microsoft Office

Job description

Description

GENERAL PURPOSE

Be part of the operations team for our first US aircraft assembly line for Pilatus!

Pilatus is hiring an Administrative Coordinator supports the broader Sarasota assembly line organization during its establishment and ramp-up. The role combines day-to-day administrative support with meeting coordination, travel arrangements, small event planning and preparation of materials for project and management meetings.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Provide administrative and organizational support to the Sarasota assembly line organization.
• Help prepare PowerPoint presentations, status updates and briefing materials for management and steering committee meetings using information provided by project leaders and subject matter experts.
• Collect and organize meeting inputs, format materials and follow up with contributors when information is missing.
• Schedule meetings, prepare agendas, take accurate meeting minutes and distribute notes and action items.
• Coordinate travel arrangements for launch team members, including return flights and itinerary changes.
• Prepare and submit expense reports for the management team of the organization.
• Use authorized company systems and payment methods to arrange travel, coordinate purchases and process expenses in accordance with company policies.
• Organize local team events, workshops, visits and other activities for the assembly line organization.

OTHER DUTIES/RESPONSIBILITIES

• Order office supplies and materials and help coordinate day-to-day office needs.
• Maintain organized shared documents and support communication with colleagues in Sarasota, Broomfield and Stans.

Requirements

SKILLS/QUALIFICATIONS

• 2+ years of experience in executive assistance, administrative coordination, project support, or a similar role and high school degree or equivalent.
• Strong PowerPoint and Microsoft Office skills, with the ability to turn supplied information into clear, professional materials.
• Excellent organization, attention to detail, and follow-through.
• Experience coordinating meetings, travel, expenses and smaller events.
• Clear written communication skills and the ability to produce accurate meeting minutes.
• Demonstrated discretion, reliability and sound judgment when handling confidential information, expenses and company payment methods.
• Ability to manage competing priorities and work effectively with colleagues across locations and time zones.
• Experience in manufacturing, aviation, or an international organization is an advantage.
• This position involves access to technology that is subject to U.S. export controls. Any job offer made will be contingent upon the applicant’s capacity to serve in compliance with U.S. export controls.

What We Offer

• 11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
• 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9,600 annually
• Monthly health savings account contributions totaling $2,250 for single coverage and $3,000 for family coverage annually
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year

The hiring range is $26.68 - $30.29 per hour. This range represents Pilatus Aircraft USA Ltd.’s estimate of the compensation reasonably expected for this position at the time of posting. Actual compensation will be determined based on factors including relevant skills and experience, education, job location, internal equity, market data, and business considerations. The hiring range may be modified in the future based on business or market conditions. Any bonus, incentive compensation, benefits, or other forms of compensation are subject to the terms and conditions of the applicable plans, programs, and policies and may be modified in accordance with applicable law.

With over 3,000 employees and about 200 apprentices at its headquarters in Stans, Switzerland, completion center in Broomfield, Colorado, and multiple service centers across Westminster, MD, Rock Hill, SC, Chamblee, GA and Sarasota, FL, the Pilatus family unites people from over 40 countries. We offer a secure, innovative, international, and sustainable work environment. Courage, vision, and outstanding performance have made us a strong company. Our culture is shaped by a high level of quality awareness, close customer relationships, and a high degree of employee commitment.

Pilatus Aircraft USA Ltd. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.