Aviation Invoice and Project Controls Coordinator

Jacobs Engineering Group Inc.; Tampa (FL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Stock purchase program

Deferred compensation plan

Paid time off (PPTO)

Seven paid holidays

Caregiver leave

Merit increases

Performance discretionary bonus

Stock

Job summary

Jacobs Engineering Group Inc. is seeking an Invoice Compliance Coordinator to support major aviation construction projects at Tampa International Airport. The role reviews contractor invoices for compliance, maintains project records, and assists Project Managers with daily execution.

Ideal candidates have 1–5 years in construction administration or invoice compliance, strong organizational skills, and proficiency with Kahua and Microsoft Office. Based at the airport offices in Tampa.

Qualifications

• Associate's or bachelor’s degree in Construction Management, Engineering, Project Management, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.
• 1–5 years of experience in construction administration, project controls, project engineering, contract administration, invoice compliance, or a related field preferred.

Responsibilities

• Review contractor and subcontractor pay applications for accuracy, completeness, and contract compliance.
• Support invoice compliance activities for the following projects: FAA Tower Project (as assigned).
• Review and maintain certified payroll records for assigned construction projects.
• Maintain and track labor compliance documentation, including rainbowsheet reporting for FAA-funded projects.
• Attend weekly Owner-Architect-Contractor (OAC) meetings, monthly quantity review meetings, and pay application review meetings.
• Process, organize, and file pay applications, subcontract agreements, contract documents, and subcontractor change orders.
• Review subcontractor and general contractor closeout documentation to ensure contractual requirements have been met prior to project completion.
• Assist with utility invoice routing, payment tracking, and maintenance of associated tracking logs and spreadsheets.
• Project Cost Controls and Project Administration Support; track budgets and costs with the PMIS Kahua.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Multi-tasking

Team collaboration

Education

Bachelor's or Associate degree in Construction Management, Engineering, PM, Business Admin or related field

Tools

Kahua

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Jacobs Engineering Group Inc. is seeking an Invoice Compliance Coordinator to support major aviation construction projects at Tampa International Airport. The role reviews contractor invoices for compliance, maintains project records, and assists Project Managers with daily execution.

Ideal candidates have 1–5 years in construction administration or invoice compliance, strong organizational skills, and proficiency with Kahua and Microsoft Office. Based at the airport offices in Tampa.