AVIATION COMPLIANCE & RECORDS SPECIALIST

Billings Flying Service, Inc.; North Dakota; On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Job summary

Billings Flying Service, Inc. is seeking an Aviation Compliance & Records Specialist to maintain and organize aircraft and component records, ensuring accuracy and regulatory compliance.

This role supports maintenance, production, quality, and operations with documentation throughout the maintenance lifecycle. Ideal candidates have strong organizational skills, FAA regulatory knowledge, and experience with maintenance tracking systems.

Qualifications

• Minimum three years in aircraft maintenance, records, compliance, MRO, or related aviation environment preferred.
• Working knowledge of FAA regulations (FAR Parts 43, 91, 145) preferred.
• A&P Certificate/License strongly preferred.

Responsibilities

• Maintain accurate, organized aircraft and component records; ensure current status.
• Review maintenance docs for accuracy and compliance with procedures and customer requirements.
• Coordinate with maintenance to resolve missing or incorrect information and ensure proper documentation flow.
• Support regulatory inspections and provide required documentation.

Skills

Excellent organizational skills

Strong written and verbal comms

Regulatory knowledge (FAA)

Investigative problem solving

Multitasking in aviation environment

Ability to learn company systems

Education

A&P Certificate/License

FAA regulations knowledge

Tools

Maintenance tracking software

ERP systems

Microsoft Office

Job description

The Aviation Compliance & Records Specialist is responsible for maintaining accurate, complete, and accessible aircraft, component, and maintenance records while providing administrative and technical support for aviation regulatory compliance.

This position serves as a central resource for aviation documentation and compliance, working closely with Maintenance, Production, Quality, Operations, and other company departments to ensure maintenance activities and records meet applicable company procedures, customer requirements and regulatory requirements.

The position requires a combination of strong organizational skills, attention to detail, regulatory knowledge, investigative ability, and effective communication. The Aviation Compliance & Records Specialist helps ensure that documentation is accurate and complete, discrepancies are identified and resolved, aircraft records remain current, and required information is available when needed.

Aviation Compliance & Records

• Maintain accurate, complete, organized, and current aircraft and component records.
• Review maintenance documentation for accuracy, completeness, and compliance with applicable company procedures, and customer requirements.
• Verify that maintenance activities are properly documented and associated with the appropriate aircraft, component, work order, or task.
• Update and track aircraft and component records throughout the maintenance process.
• Identify missing, incomplete, inconsistent, or inaccurate documentation and coordinate with appropriate personnel to resolve issues.
• Maintain electronic and physical records in accordance with company procedures and applicable retention requirements.
• Support regulatory, customer, and internal requests for aircraft and maintenance records.
• Maintain records in a condition that allows required information to be readily located and provided when needed.

Regulatory & Compliance Support

• Provide administrative and technical support for aviation compliance activities.
• Maintain working knowledge of applicable FAA regulations and assist personnel with documentation and compliance requirements.
• Research and interpret applicable regulatory requirements when questions arise and communicate relevant requirements to appropriate personnel.
• Assist departments in understanding and meeting applicable documentation and policy requirements.
• Monitor outstanding documentation and compliance-related items and communicate issues requiring attention.
• Escalate significant or unresolved compliance concerns to appropriate management.
• Support regulatory inspections and other authorized reviews by organizing and providing required documentation.
• Help ensure maintenance and operational documentation remains consistent with approved company procedures and applicable regulatory requirements.

Maintenance Documentation & Work Order Administration

• Review work order documentation for completeness and accuracy.
• Coordinate with maintenance personnel to obtain missing information or correct documentation discrepancies.
• Ensure documentation flows appropriately from the initiation of maintenance through completion and record retention.
• Support accurate documentation of maintenance activities and aircraft status.
• Utilize maintenance tracking and ERP systems to enter, update, retrieve, and monitor information.
• Maintain accurate visibility of documentation and task status for aircraft and components in maintenance.

Skills & Abilities

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to review, analyze, organize, and maintain technical aviation documentation.
• Ability to investigate documentation discrepancies and follow issues through resolution.
• Working knowledge of FAA regulations and aircraft maintenance documentation practices.
• Ability to research and interpret regulatory and procedural requirements.
• Strong problem-solving and critical-thinking skills.
• Ability to manage multiple priorities in a fast-paced aviation environment.
• Ability to work effectively with personnel across multiple departments.
• Proficiency with maintenance tracking software, ERP systems, and Microsoft Office or similar business applications.
• Ability to learn and effectively use company-specific systems and processes.
• Ability to maintain confidentiality and protect the accuracy and integrity of company and customer records.

Certificates, Licenses & Registrations

• A&P Certificate/License strongly preferred.
• Aviation maintenance, records, compliance, or related technical training preferred.

Education & Experience

• Minimum three years of experience in aircraft maintenance, aircraft records, aviation compliance, MRO, quality assurance, production support, or a related aviation environment preferred.
• Working knowledge of applicable FAA regulations, including:
• FAR Part 43 – Maintenance, Preventive Maintenance, Rebuilding, and Alteration
• FAR Part 145 – Repair Stations
• FAR Part 91, Subpart E – Maintenance, Preventive Maintenance, and Alterations
• Familiarity with FAA Part 145 Repair Station operations and documentation practices.
• Experience working with aircraft maintenance records and technical documentation -preferred.
• Experience with maintenance tracking software, ERP systems, or electronic records-management systems preferred.
• Experience supporting aviation compliance, maintenance documentation, production coordination, or aircraft records preferred.
• Computer skills required

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work performed in an office and maintenance settings
• Exposure to shop environment such as noise, dust, odors, and fumes
• Occasionally required to lift up to 20 lbs.
• Regularly required to sit, stand, bend, reach, and move about facilities

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

• Full-time employment with competitive compensation based on experience and credentials. Medical, dental, and vision insurance. 401(k) with 4.5% company match.
• These benefits are available after the initial waiting period.