Records and Compliance Coordinator

Republic Airways; Carmel (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Republic Airways in Carmel, IN seeks a Records Clerk to maintain and retain maintenance and inspection records in accordance with 14 CFR 121.380 and the MTLM. The role ensures complete, properly signed documentation and accurate log book entries.

Responsibilities include auditing records, closing visit packages, preparing end-of-month reports, and supporting the records department as the central repository for airworthiness documents.

Qualifications

• High school diploma or GED required.
• No prior experience necessary.
• Ability to type required.
• Preferred: AA degree in aviation or equivalent; some aviation operations or auditing experience a plus.

Responsibilities

• Maintain and retain maintenance and inspection records per 14 CFR 121.380 and MTLM.
• Verify completeness of maintenance record packages and ensure signatures are present.
• Close maintenance visit packages and log cards in the tracking system.
• Index, audit, and publish maintenance documents in the electronic filing system.
• Prepare end-of-month aircraft flight hours and cycles reports.
• Run open/close reports monthly to ensure visit packages and log cards are closed.
• Update compliance in the tracking system for aircraft in heavy check.
• Upload non-routine entries for aircraft in heavy check.
• Audit maintenance paperwork against data in the maintenance information system.
• Support the records department as the central repository for airworthiness documents.

Skills

Typing

Reading comprehension

Written reports

Education

High school diploma or GED

Associate's degree in aviation

Job description

POSITION PURPOSE

Maintains and retains maintenance and inspection records in accordance with the requirements of 14 Code of Federal Regulations 121.380 and the Maintenance Time Limits Manual (MTLM).

Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Checks compliance of incoming maintenance records by comparing the information to the data in the maintenance information system.


• Verifies the completeness of the maintenance record package; ensures that each step is documented and that all required signatures are present.


• Closes maintenance visit packages and log cards in the computer tracking system.


• Indexes, audits, and publishes maintenance documents in the electronic filing system.


• Prepares end of month aircraft flight hours and cycles reports.


• Run open/close report monthly in the computer tracking system to ensure all visit packages and log cards that can be closed are closed.


• Updates compliance in the computer tracking system for aircraft in heavy check.


• Uploads non-routines into the computer tracking system for aircraft in heavy check.


• Performs systematic audits of maintenance paperwork versus the data in the maintenance information system.


• Supports the quality of the records department as the central repository for all maintenance records and aircraft part certification documents that are retained to verify airworthiness.


• Performs other duties as assigned.

Job Category

Quality

Required Knowledge, Skills, And Abilities

EDUCATION And/or EXPERIENCE

• High school diploma or general education degree (GED).


• No prior experience necessary.


• Must be able to type.

PREFERRED EDUCATION And/or EXPERIENCE

• Associate's degree (A.A.) or equivalent in aviation field (management, operations, maintenance).


• Prefer some experience in aviation operations or auditing.

Language Skills

Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Able to write routine reports and correspondence. Able to speak effectively before groups of customers or employees of organization.

REASONING/PROBLEM SOLVING ABILITY

Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Able to deal with problems involving several concrete variables in standardized situations.

DECISION MAKING

Makes limited decisions and determines best methods to solve problems by referring to established precedents and policies. Impact of decisions is moderately low

PHYSICAL DEMANDS

Ability to lift up to 50 pounds up to 30% of the time.

WORK ENVIRONMENT

Typically not exposed to extreme environmental conditions.

Travel Requirements

None.

EQUAL OPPORTUNITY EMPLOYER, DISABILITY, AND VETERAN ACCOMODATIONS

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.