Budget Coordinator for School of Aeronautics

Liberty University; Lynchburg (VA); On-site; USD 44,000 - 50,000; Full time

Job summary

Liberty University’s School of Aeronautics seeks a Budget Coordinator to direct day-to-day fiscal operations, in coordination with the Provost Office Budget Manager and external partners. You will ensure accurate processing of financial transactions, monitor budgets, and uphold university policies while supporting fleet maintenance costs.

This role handles requisitions, invoices, and purchasing card activity, tracks fuel, parts, and services, and provides guidance to faculty and staff on

Qualifications

• Bachelor’s degree in a related field.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel.
• Effective written and verbal communication skills.

Responsibilities

• Process requisitions, POs, and financial transactions in the university procurement system.
• Monitor requisition workflow and coordinate approvals for timely processing.
• Maintain budget records and track expenditures across accounts and funding sources.

Skills

Organizational skills

MS Excel

Communication skills

multitasking

Education

Bachelor’s degree in Business, Finance, Accounting, or related

Tools

BuyLU

Job description

The Budget Coordinator serves as a key financial steward, responsible for directing and maintaining the day to day fiscaloperations of the School of Aeronautics. This position works incoordination with the Provost Office Budget Manager and external partners, including Freedom Aviation, to ensure accurate processingof financial transactions, budget monitoring, and compliance with university policies and procedures. The role provides direct financial support for the School of Aeronautics aircraft fleet, including tracking high-volume operational expenses, invoices, and purchasing card activity associated with fleet maintenance, fuel, parts, and services.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Process requisitions, purchase orders, and other financialtransactions in the university procurement system.
• Monitor requisition workflow and coordinate approvals ensuringtimely processing.
• Maintain accurate budget records and track expenditures acrossmultiple accounts and funding sources.
• Track and reconcile aircraft fleet-related expenses, includingmaintenance, fuel, parts, and vendor services.
• Review and reconcile purchasing card transactions related tofleet operations.
• Assist in the reconciliation of accounts on a regular basis toensure accuracy and completeness, supporting monthly, quarterly,and annual budget review processes.
• Coordinate with internal departments and external vendorsregarding purchasing, invoicing, and payment inquiries.
• Ensure compliance with Liberty University financial policies,procedures, and audit requirements.
• Maintain organized records of financial transactions andsupporting documentation.
• Assist with resolving discrepancies in budget activity,invoices, or account balances.
• Provide general support and guidance to faculty and staffregarding budget and procurement processes.
• Participate in budget planning, forecasting, and reportingactivities as assigned.
• Other duties as assigned to support Flight OperationsCoordinator
• Strictly adheres to Liberty University policies, representingthe University in an exemplary manner.
• Works effectively as a team member, embracing and fosteringLU’s Christian model and Mission – Training Champions forChrist.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications

• Bachelor’s degree in Business, Finance, Accounting, or arelated field, or equivalent combination of education andexperience.
• Strong organizational skills with attention to detail andaccuracy.
• Ability to manage multiple tasks and meet deadlines in afast-paced environment.
• Proficiency with Microsoft Office applications, particularlyExcel.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience with enterprise financial systems (e.g., BuyLU, orsimilar).
• 2 - 4 years of prior experience in higher education or arelated administrative environment.
• Familiarity with budget management and financial reportingprocesses.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THEJOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professionalmanner.
• Possess public communication skills that allow professionalrepresentation of Liberty University.
• Strong organizational skills.
• Computer skills

Problem Solving

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine andcomplex nature.

Physical and Sensory Abilities

• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak in order to effectivelycommunicate orally.
• Regularly required to stand, walk, and climb stairs to moveabout the campus.
• Handle materials, reach overhead, kneel or stoop in order toconduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform theessential functions of this position is a climate-controlledsetting. It is well lighted, and the noise level is moderate.Working environment may include facilitation of events outdoorsoccasionally.

Driving Requirements

If the employee is required to travel in performing the duties andresponsibilities of the position, the use of one’s personal vehicle(or LU vehicles) may be required for travel. Proof of a validdriver’s license, an acceptable DMV record, LU Driving Approval,and liability insurance is required when driving in the performanceof the employee’s position.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,experience, education, skills, and certifications, along withUniversity needs and external market conditions. Market benchmarksmay be used, as appropriate, in combination with internal equity toensure pay is fair and aligned with the broader compensationstructure.

comprehensivebenefits

$44,000.00 - $50,000.00

The University is an Equal Opportunity Employer. We believe itis our moral and legal obligation to meet the responsibility offensuring that all management practices regarding employees areconducted in a nondiscriminatory manner. In compliance with TitleVII of the 1964 Civil Rights Act, and other applicable federal andstate statutes, all recruiting, hiring, training, and promotingforall job classifications will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including state of employment protectedclasses. It is, therefore, our policy and intention to evaluate allemployees and prospective employees strictly according to therequirements of the job. All personnel related activities such ascompensation, benefits, transfers, job classification, assignments,working conditions, educational assistance, terminations, layoffs,and return from layoffs, and all other terms, conditions andprivileges of employment will be administered without regard torace, color, ancestry, age, sex, national origin, pregnancy orchildbirth, disability, military veteran status or other applicablestatus protected by law, including all applicable state ofemployment protected classes. The University is a Christianreligious-affiliated organization; and as such, is not subject toreligious discrimination requirements. The University’s hiringpractices and EEO discrimination practices are in full compliancewith both federal and state law. Federal law creates an exceptionto the “religion” component of the employment discrimination lawsfor religious organizations (including educational institutions),and permits them to give employment practice preference to membersof their own religious beliefs.