AV/VTC Project / Event Coordinator Information Technology Washington, DC

Bailey Information Technology Consultants, LLC; Washington, Northern (District of Columbia, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Bailey Information Technology, LLC is seeking an AV/VTC Project and Event Coordinator for on-site work at EEOC Headquarters in Washington, DC, with occasional travel to field offices. You will plan, produce, and execute executive meetings, conferences, webinars, and hybrid events, coordinating with IT teams and VTC operators to ensure seamless sessions.

The role requires extensive AV/VTC experience, the ability to manage multi-site logistics, and exceptional communication with clients and

Qualifications

• 10 years of experience in a similar EEOC environment or equivalent.
• Experience with AV/VTC equipment and systems.
• Experience working with dispersed, multi-site field offices.
• Must pass a full-field five-year SF-85P background investigation and have English proficiency.

Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events, including executive meetings and town halls.
• Develop production plans, timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals and briefings.
• Direct live event operations and manage audio, video, lighting, streaming, and presentation systems.
• Oversee recording and live streaming to internal and external audiences.
• Coordinate with IT teams, audio-visual staff, and operators; assign roles and staffing; manage equipment and schedules.
• Conduct post-event reviews; maintain production documentation and SOPs.
• Consult with customers to determine objectives and technical requirements; recommend suitable production solutions.
• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching.

Skills

AV/VTC coordination

Event logistics

Executive support

Job description

Bailey Information Technology, LLC

Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA

AV/VTC Project / Event Coordinator

EEOC OCIO Enterprise Helpdesk (EHD)

Contingent Position - Anticipated Contract Award

Location Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices

Labor Category Audiovisual / Video Teleconferencing - Project & Event Coordination

Key Personnel No

Staffing Basis Full-time

CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.

Position Summary

Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
• Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
• Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
• Oversee recording and live streaming of events to internal and external audiences.
• Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
• Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
• Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

• 10 years of experience supporting an environment similar to EEOC's.
• Experience supporting comparable AV/VTC equipment and systems.
• Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

• Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
• This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
• Acceptable command of the English language.
• Subject to Contractor-funded training of at least 40 hours/year in core competencies.