Auxillary Events and Outside Rentals Intern

University of Georgia; Kentucky; On-site; USD 20,664 - 30,307; Part time

Job summary

The University of Georgia is seeking an Auxillary Events and Outside Rentals Intern in Kentucky. This temporary position involves overseeing event planning and logistics, serving as a contact for clients, and ensuring compliance with institutional standards. Responsibilities include managing rental contracts, coordinating staff and setups, and assisting with post-event evaluations. The role requires relevant education or experience in event management, and a flexible work schedule based on events. Anticipated start date is 03/15/2026, and the position is classified as non-exempt.

Qualifications

• Relevant education or experience in event management preferred.
• Driving may be required for job duties.

Responsibilities

• Oversee planning and management of events and rentals.
• Serve as primary contact for clients and stakeholders.
• Manage event rental database including scheduling.
• Prepare and administer rental contracts.
• Coordinate event logistics including staffing and setup.
• Collaborate with staff to ensure successful events.
• Assist with post-event evaluations and reporting.

Job description

Auxillary Events and Outside Rentals Intern

Position Summary: This position is responsible for managing and supporting auxiliary events and outside rentals that generate revenue and maximize facility utilization beyond traditional athletic use. The role works closely with internal departments to coordinate staffing, facility setup and breakdown, and operational support while maintaining a focus on customer service, operational efficiency, and institutional standards. Additional responsibilities include assisting with reporting, documentation, and other administrative duties that support auxiliary event and facility operations.

Responsibilities

• Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events.
• Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout.
• Manage the event rental database, including scheduling, availability tracking, and documentation.
• Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations.
• Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access.
• Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events.
• Assist with post-event evaluations, invoicing, and reporting, and support day-to-day office and administrative duties related to auxiliary event operations.

Qualifications

• Relevant education, experience, licensure, certification, knowledge, skills, abilities, or competencies are preferred; specific minimum qualifications are not listed.
• Physical demand: driving as needed for job duties.
• Position of Trust: No.
• Operations/financial resources: No.
• P-Card: No required.
• Direct child or patient care: No.
• Security Access: No.

Other Information

Position Type: Temporary Hourly Professional, FLSA Non-Exempt, Full-Time Equivalent .725. Work Schedule will vary week to week depending on events that are scheduled. Anticipated Start Date: 03/15/2026. Posting Date: 03/02/2026. Closing Date: Open Until Filled.

EEO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

Background Check

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials, and if applicable, a satisfactory credit check. Please visit the UGA Background Check website.