Auxillary Events and Outside Rentals Intern

University of Georgia; Athens (GA); On-site; Full time

Job description

Auxiliary Events and Outside Rentals Intern

Duties / Responsibilities

Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events. Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout. Manage the event rental database, including scheduling, availability tracking, and documentation. Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations. Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access. Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events. Assist with post-event evaluations, invoicing, and reporting, and support day-to-day office and administrative duties related to auxiliary event operations. Schedule will vary week to week depending on events that are scheduled.

Equal Opportunity Employer Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).