Auxiliary Programs Lead: After-School & Summer Enrichment

National Association of Independent Schools; Locust Valley (NY); On-site; USD 70,000 - 120,000; Full time

Job summary

Portledge School seeks a dynamic, full-time Auxiliary Programs Director to oversee after-school programs and to design and launch a new Summer enrichment program. This role combines day-to-day management with strategic program development, including rentals and educational events, reporting to the Controller.

The position requires 3–5 years in related programming, strong budgeting skills, and experience leading staff.

Qualifications

• 3-5 years in auxiliary/after-school or summer programming management.
• Experience in an educational setting preferred.
• Experience managing instructional and care-oriented staff required.
• Experience budgeting, revenue/expense tracking, and reporting to leadership.
• Experience with internal controls and compliance oversight for vendors.
• Excellent interpersonal skills and relationship-building abilities.
• Comfortable in a fast-paced environment and managing multiple projects.
• Know-how of Google Suite and Blackbaud; flexible summer availability.
• CPR, First Aid, NYS Mandated Reporter certification required.

Responsibilities

• Oversee auxiliary programs (After School, Rentals/Educational Events, Summer) with scheduling and on-site supervision.
• Build daily, quarterly, and annual schedules ensuring no conflicts with events.
• Manage budgets, billing, and revenue/expense accuracy with Controller and CFO.
• Supervise auxiliary program staff with regular in-person monitoring.
• Propose and implement new programs and improvements.
• Partner with Communications on marketing materials and PR for auxiliary events.
• Ensure licensing, supervision, and safety regulations compliance.
• Serve as the primary point of contact for participating families.

Skills

Interpersonal skills

Project management

Staff supervision

Budget management

Tools

Google Suite

Blackbaud

Job description

Portledge School seeks a dynamic, full-time Auxiliary Programs Director to oversee after-school programs and to design and launch a new Summer enrichment program. This role combines day-to-day management with strategic program development, including rentals and educational events, reporting to the Controller.

The position requires 3–5 years in related programming, strong budgeting skills, and experience leading staff.