Auxiliary Programs Director

Portledge School; Locust Valley (NY); On-site; USD 70,000 - 120,000; Full time

Job summary

Portledge School is seeking a dynamic, full-time Auxiliary Programs Director to oversee After School Ed Programming, Rentals and a new Summer enrichment program. The role combines day-to-day management with strategic program development, staffing, enrollment and operations, reporting to the Controller.

The position requires managing budgets, coordinating with Communications, and ensuring safety and compliance across programs, while serving as the primary contact for participating families.

Qualifications

• 3–5 years of experience in auxiliary programs, after-school or summer programming.
• Experience in an educational setting preferred.
• Experience managing budgets, revenue/expense tracking, and reporting to leadership.
• Knowledge of internal controls and vendor compliance.

Responsibilities

• Oversee After School Programs, Rentals/Educational Events, and Summer Programming.
• Develop schedules, staff supervision, and on-site operations.
• Manage budgets and ensure profitability & sustainability.
• Coordinate with Communications on marketing materials and events.
• Ensure licensing, safety regulations, and family communications.

Skills

Program management

Budget management

Staff supervision

Interpersonal skills

Google Workspace

Blackbaud

Communication

Tools

Google Suite

Blackbaud

Job description

About Portledge School

Portledge School was founded in 1965 and is located on the beautiful North Shore of Long Island. Approximately fifty minutes (28 miles) from NYC by train, Portledge is nestled on a pastoral 63-acre tree-lined campus that is known for its cherry blossoms in spring. Enrolling approximately 525 students in grades PN-12, Portledge offers a competitive college preparatory program in a warm, inclusive community. We seek to inspire our students to realize their individual potential by developing critical thinking skills and moral courage necessary for lifelong learning in an increasingly complex world. Portledge is fully committed to a culturally diverse faculty and student body.

Job Description

Portledge School is seeking a dynamic, full-time, 12-month Auxiliary Programs Director to oversee our established after-school programs and to design and launch a new Summer enrichment program. This role combines the day-to-day management of After School Ed Programming and the After 3:30 pm Club with the strategic opportunity to build a Summer program from the ground up — from concept and curriculum to staffing, enrollment, and operations. The Auxiliary Programs Director also oversees our Educational Event rentals and reports directly to the Controller.

Responsibilities

• Oversee and develop all auxiliary programs — After School Programs, Rentals/Educational Events, and Summer Programming — including scheduling, staffing, and on-site supervision
• Build daily, quarterly, and annual schedules, coordinating with other school events to manage conflicts
• Manage program budgets, billing, and revenue/expense accuracy in collaboration with the Controller and CFO; ensure profitability and sustainability of all programs
• Supervise auxiliary program staff with regular in-person monitoring
• Propose and implement new programs and improvements
• Partner with Communications on marketing materials and PR for auxiliary events
• Ensure compliance with applicable licensing, supervision, and safety regulations
• Serve as the primary point of contact for participating families

After School Programs

• Oversee the "After 3:30 pm Club" (Lower School) and "After School Ed Programming" (Chess, Dance, etc.)
• Design daily activity schedules (outdoor play, structured/unstructured play, snacks, homework support) with staff
• Provide supervision coverage as needed

Rentals / Educational Events

• Market, plan, and coordinate on-site educational events and rentals — seasonal (e.g., coach/athletic rentals) and one-time (e.g., private clinics)
• Coordinate with the Director of Facilities on maintenance, rentals, and event logistics

Summer Programming

• Design and launch a new Summer enrichment program, including concept, themes, and weekly curriculum
• Develop the operating budget, enrollment projections, and pricing with the Controller and CFO
• Build marketing/enrollment strategy with Communications and Admissions
• Establish operating procedures, schedules, and safety/supervision protocols
• Maintain flexible availability through most of the summer to oversee operations

Qualifications

• 3-5 years of experience in auxiliary programs, after-school programming, summer programming, or related program management
• Experience in an educational setting preferred
• Experience managing instructional and care-oriented staff required
• Experience managing budgets, tracking revenue/expenses, and reporting to Controller, CFO or equivalent
• Experience with internal controls and compliance oversight for third-party vendors and contracted service providers
• Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.
• Comfortable in a fast-paced environment and managing multiple demands/projects.
• Experience and knowledge of Google Suite and Blackbaud
• Flexible schedule with blocked availability for most of the summer
• CPR, First Aid, and NYS Mandated Reporter certification required

Position open until filled

Start Date: October 1, 2026

Compensation Range: $70,000-$120,000 per year

Website: www.portledge.org