Auxiliary Programs Director

Portledge School; Village of Matinecock (NY); On-site; USD 70,000 - 120,000; Full time

Job summary

Portledge School is seeking a dynamic, full-time Auxiliary Programs Director to oversee after-school programming and to design a new Summer enrichment program. This role blends day-to-day management of After School Ed Programming with the strategic creation of a Summer program from concept to staffing and operations.

The position reports to the Controller and CFO, with responsibilities spanning budgets, enrollment, and marketing in a 12-month, senior management capacity.

Qualifications

• 3–5 years of experience in auxiliary or after-school programs.
• Experience in an educational setting preferred.
• Experience managing staff and budgets.
• Experience with internal controls and vendor compliance.
• Excellent interpersonal skills and relationship-building.
• Comfortable in a fast-paced environment and multitasking.
• CPR, First Aid, and NYS Mandated Reporter certification required.

Responsibilities

• Oversee and develop all auxiliary programs including After School Programs, Rentals/Educational Events, and Summer Programming.
• Develop daily, quarterly, and annual schedules coordinating with other school events.
• Manage program budgets, billing, and revenue/expense reporting with Controller and CFO.
• Supervise auxiliary program staff with regular in-person monitoring.
• Propose and implement new programs and improvements.
• Partner with Communications on marketing materials and PR for auxiliary events.
• Ensure compliance with licensing, supervision, and safety regulations.
• Serve as the primary point of contact for participating families.
• Design and launch a new Summer enrichment program, including budget and enrollment projections.
• Coordinate with the Director of Facilities on maintenance, rentals, and event logistics.

Skills

Interpersonal skills

Relationship management

Budget management

Staff supervision

Program design

Tools

Google Suite

Blackbaud

Job description

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Auxiliary Programs Director

Regular Full Time Senior Management Locust Valley, NY, US

9 days ago Requisition ID: 1189

Salary Range: $70,000.00 To $120,000.00 Annually

About Portledge School:

Portledge School was founded in 1965 and is located on the beautiful North Shore of Long Island. Approximately fifty minutes (28 miles) from NYC by train, Portledge is nestled on a pastoral 63-acre tree-lined campus that is known for its cherry blossoms in spring. Enrolling approximately 525 students in grades PN-12, Portledge offers a competitive college preparatory program in a warm, inclusive community. We seek to inspire our students to realize their individual potential by developing critical thinking skills and moral courage necessary for lifelong learning in an increasingly complex world. Portledge is fully committed to a culturally diverse faculty and student body.

Job Description:

Portledge School is seeking a dynamic, full-time, 12-month Auxiliary Programs Director to oversee our established after-school programs and to design and launch a new Summer enrichment program. This role combines the day-to-day management of After School Ed Programming and the After 3:30 pm Club with the strategic opportunity to build a Summer program from the ground up — from concept and curriculum to staffing, enrollment, and operations. The Auxiliary Programs Director also oversees our Educational Event rentals and reports directly to the Controller.

Responsibilities:

Auxiliary Programs (General Oversight)

Oversee and develop all auxiliary programs — After School Programs, Rentals/Educational Events, and Summer Programming — including scheduling, staffing, and on-site supervision

Build daily, quarterly, and annual schedules, coordinating with other school events to manage conflicts

Manage program budgets, billing, and revenue/expense accuracy in collaboration with the Controller and CFO; ensure profitability and sustainability of all programs

Supervise auxiliary program staff with regular in-person monitoring

Propose and implement new programs and improvements

Partner with Communications on marketing materials and PR for auxiliary events

Ensure compliance with applicable licensing, supervision, and safety regulations

Serve as the primary point of contact for participating families

After School Programs

Oversee the "After 3:30 pm Club" (Lower School) and "After School Ed Programming" (Chess, Dance, etc.)

Design daily activity schedules (outdoor play, structured/unstructured play, snacks, homework support) with staff

Provide supervision coverage as needed

Rentals / Educational Events

Market, plan, and coordinate on-site educational events and rentals — seasonal (e.g., coach/athletic rentals) and one-time (e.g., private clinics)

Coordinate with the Director of Facilities on maintenance, rentals, and event logistics

Summer Programming

Design and launch a new Summer enrichment program, including concept, themes, and weekly curriculum

Develop the operating budget, enrollment projections, and pricing with the Controller and CFO

Build marketing/enrollment strategy with Communications and Admissions

Establish operating procedures, schedules, and safety/supervision protocols

Maintain flexible availability through most of the summer to oversee operations

Qualifications:

3-5 years of experience in auxiliary programs, after-school programming, summer programming, or related program management

Experience in an educational setting preferred

Experience managing instructional and care-oriented staff required

Experience managing budgets, tracking revenue/expenses, and reporting to Controller, CFO or equivalent

Experience with internal controls and compliance oversight for third-party vendors and contracted service providers

Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.

Comfortable in a fast-paced environment and managing multiple demands/projects.

Experience and knowledge of Google Suite and Blackbaud

Flexible schedule with blocked availability for most of the summer

CPR, First Aid, and NYS Mandated Reporter certification required