Enrichment & After-School Programs Coordinator

National Association of Independent Schools; Mercer Island (WA); On-site; USD 53,000 - 58,000; Full time

Job summary

FASPS is seeking an Auxiliary Programs Coordinator to plan and manage the Extended Day, Summer, and other Auxiliary Programs. You will assist with administration, supervision, and vendor coordination, while ensuring compliance and quality across programs.

The role requires strong organizational skills, excellent communication with families, and a proactive, team‑oriented approach. Eligibility includes a Bachelor’s Degree and experience with children in school settings.

Qualifications

• Bachelor’s Degree or equivalent.
• Excellent written and verbal communication skills.
• Detail oriented.
• Previous experience working with children in a school or childcare setting.
• Computer competency with extensive knowledge of Outlook, Excel, Word, Power Point and others.
• Previous project management experience (or an equivalent) is a strong plus, but is not required
• Proficiency in French (listening, writing, and speaking) is a strong plus but is not required

Responsibilities

• Plan and manage the Extended Day programs with the Director of Auxiliary Programs and the Assistant Director.
• Support the Director and Assistant Director with administration, management, and supervision of Summer and other Auxiliary Programs.
• Fill in for supervision duties or classroom assistance when Auxiliary Programs are not taking priority.
• Coordinate Enrichment Class program development by seeking vendors, onboarding, and maintaining vendor relationships.
• Assist with general administrative and clerical duties, including front desk coverage.
• Coordinate marketing and communication of Extended Day, Summer, and other Auxiliary Programs to the FASPS community.
• Review invoices related to Extended Day and monitor related expenses.
• Observe enrichment classes and provide vendor feedback when needed.
• Foster a positive staff and program participant culture.
• Register participants and manage data entry into the database.
• Handle parent emails and calls politely and maintain documentation.
• Manage after-school attendance records for all programs.
• Create and update snack menus compliant with DCYF standards.
• Order and track inventory for program supplies and equipment.
• Support licensing records and staff training communications with the Assistant Director.
• Substitute for Extended Day staff as needed.
• Perform other program-related tasks as assigned and support FASPS’ mission.

Skills

Interpersonal skills

Organizational skills

Flexibility

Communication

Punctuality

Education

Bachelor’s Degree or equivalent

Tools

Outlook

Excel

Word

PowerPoint

Job description

FASPS is seeking an Auxiliary Programs Coordinator to plan and manage the Extended Day, Summer, and other Auxiliary Programs. You will assist with administration, supervision, and vendor coordination, while ensuring compliance and quality across programs.

The role requires strong organizational skills, excellent communication with families, and a proactive, team‑oriented approach. Eligibility includes a Bachelor’s Degree and experience with children in school settings.