Auxiliary Program & Facility Rental Assistant

The New Canaan Country School Incorporated; New Canaan (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

The New Canaan Country School Incorporated is seeking an Auxiliary Program & Facility Rental Assistant to support daily operations for after-school and rental activities. The role is full-time and non-exempt, with flexible availability between 8:00 AM and 9:00 PM and occasional weekend work.

Responsibilities include supervising students (PreK–9), coordinating facility rentals, managing calendars, and assisting with event execution.

Qualifications

• Experience supervising and caring for children.
• Ability to engage with students aged 4 to 15 years old (Preschool – Middle School).
• Must obtain First Aid & CPR certification (training provided by the school).
• Proficiency with technology and administrative tools.

Responsibilities

• Provide care and supervision for students in grades PreK-9 during after-school programs.
• Ensure student safety by following all school policies and procedures.
• Communicate with parents regarding dismissal updates using SchoolPass.
• Create and maintain rosters and attendance lists for auxiliary programming.
• Assist in coordinating facility rentals, ensuring seamless event execution.
• Manage facility rental calendars, bookings, and scheduling.
• Supervise rental groups using the school facilities, including setup, signage, breakdown, and on-site communication with rental leads.
• Run reports and track program attendance.
• Attend scheduled staff meetings and complete required in-house training sessions.

Skills

Child supervision

Attendance tracking

Communication with parents

Event coordination

Administrative tools

Tools

SchoolPass

Calendar software

Job description

Description

The Auxiliary Program & Facility Rental Assistant is a full-time, non-exempt position responsible for supporting the daily operations of Auxiliary Programs, including coordinating logistics for facility rentals. This role requires flexible availability between 8:00 AM and 9:00 PM, with seasonal schedule adjustments. Occasional weekend work may be required.

Key Responsibilities

Student Supervision & Program Support

• Provide care and supervision for students in grades PreK-9 during after-school programs.
• Ensure student safety by following all school policies and procedures.
• Communicate with parents regarding dismissal updates and manage dismissal plans using SchoolPass.
• Create and maintain rosters and attendance lists for auxiliary programming.
  

Facility Rentals & Event Coordination

• Assist in coordinating facility rentals, ensuring seamless event execution.
• Manage facility rental calendars, bookings, and scheduling.
• Supervise rental groups using the school facilities, including setup, signage, breakdown, and on-site communication with rental leads.

Administrative & Team Collaboration

• Run reports and track program attendance.
• Attend scheduled staff meetings and complete required in-house training sessions.

Requirements

• Experience supervising and caring for children.
• Ability to engage with students aged 4 to 15 years old (Preschool – Middle School).
• Must obtain First Aid & CPR certification (training provided by the school).
• Proficiency with relevant technology and administrative tools.