Automotive Title Specialist

CAI Cox Automotive Corp Svcs., LLC; Harrisonburg (VA); On-site; USD 23,000 - 34,000; Full time

Job summary

Cox Automotive in the United States is seeking a Specialist I to handle vehicle title processing for auctions, verifying accuracy, and ensuring compliance with state regulations. You will collaborate with customers, dealers, and regulatory bodies to resolve title issues and support sale day operations.

The role requires attention to detail, strong communication, and knowledge of DMV titling rules across states. Office-based, with potential overtime based on business needs.

Qualifications

• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.

Responsibilities

• Process and re-assign titles for vehicles sold by the auction.
• Examine vehicle title for accuracy and conformity to specified requirements.
• Verify acceptance of the title in the state for which it is filed.
• Confirm accurate title VIN number, odometer reading, releases of liens, and that titles contain no alteration.
• Determine negotiability of title document and assess for potential fraud.
• Report any title discrepancies.
• Resolve titling issues through interaction with customers, dealers and regulatory agencies.
• Work with manager/supervisor to negotiate price adjustment between buyer and seller for a title problem, if necessary.
• Maintain knowledge of current DMV laws and regulations as they relate to vehicle titles and interpret titling regulations in each state for which vehicles are processed.
• Receive and route telephone calls in a courteous and efficient manner to the appropriate personnel or department.
• Perform other duties such as processing sale day transactions using the AS400 and providing customer service.
• Run outstanding title reports, review and contact sellers regarding outstanding titles.
• Issue gate passes for no-sale vehicles and purchases.
• Assist with sale day balancing activities.
• Run 15-day outstanding title report for consignment vehicles sold without title.
• Match invoices against report and contact sellers to obtain title.
• Notate title status in system.
• Assist with title and check audits.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.
• Actively participate in support of all safety activities aligned with Safety Excellence.
• Perform other duties as assigned by management.
• May be required to work overtime (more than 40 hours per week) as business needs dictate.

Skills

Effective communication

Problem solving

Organizational skills

Basic computer skills

Education

High School Diploma or equivalent

Tools

Notary seals and stamps

Job description

Cox Automotive in the United States is seeking a Specialist I to handle vehicle title processing for auctions, verifying accuracy, and ensuring compliance with state regulations. You will collaborate with customers, dealers, and regulatory bodies to resolve title issues and support sale day operations.

The role requires attention to detail, strong communication, and knowledge of DMV titling rules across states. Office-based, with potential overtime based on business needs.