Automotive Service Advisor

AAA Mountain West Group; Petaluma (CA); On-site; USD 104,000 - 185,000; Full time

Benefits offered by this job

11 Paid Holidays

PTO 17 days first year - start earning

Best in Class Benefits – Medical, Dent

401K Matching up to 6%

Tuition reimbursement for ASE

AAA Membership and employee discounts

Closed Sundays

Job summary

AAA Mountain West Group in Petaluma, CA is seeking a Service Advisor to drive customer satisfaction and efficient workflow for technicians. You will document repairs, prepare estimates, order parts, and coordinate service activities while ensuring clear communication with members.

Ideal candidates have 3–5 years of auto repair/service-advisor experience, a valid driver’s license, and ASE certification is a plus. This role offers competitive pay and robust benefits.

Qualifications

• High School Diploma or GED required or equivalent.
• 3–5 years of auto repair or service-advisor experience.
• ASE certification is preferred but not mandatory.
• Valid driver's license with acceptable driving record.

Responsibilities

• Interact with members to determine auto repair needs and meet expectations.
• Accurately document repairs, diagnostics, and maintenance in the shop system.
• Ensure BAR requirements are met in Repair Order prep and documentation.
• Source and estimate required parts for repairs to customers' vehicles.
• Suggest safety and performance repairs and prioritize for customers.
• Review repairs with customers, clarifying scope from initial estimate to final payment.
• Perform basic record keeping and administrative tasks supporting the business.
• May travel to other locations as needed.

Skills

Organizational skills

Interpersonal skills

Communication skills

Shop software knowledge

Parts sourcing

Math and computer skills

Flexibility

Education

High School Diploma or GED

ASE Certification desired

Tools

Shop management software

Estimating software

Online vendor catalogs

Job description

Are you Looking to Drive Your Career Forward?

Join Our Team and Enjoy a Rewarding Career!
At AAA we prioritize your well-being, offering exceptional benefits. Average Service Advisors earn between $104,000 - $185,000. We offer a wide range of benefits to Team Members to help plan for retirement, keep you and your family healthy and support professional development. As an employer of choice, we are committed to providing you with benefits that are best in class:

• 11 Paid Holidays
• Up to 17 days PTO first year - start earning day one, 22 days off in year two
• Best in Class Benefits – Medical, Dental, Vision, wellness program and more!
• 401K Matching $1 to $1 up to 6% annually
• Tuition reimbursement for ASE Certifications
• State-of-the-art equipment and facilities with consistent car count and high volume of AAA tow-ins
• A free AAA Membership and numerous employee discounts
• Trusted Brand for over 120 years with 65 Million+ members in North America
• Closed Sundays

Summary

At AAA, our Team Members strive to deliver amazing service and help our Members outsmart life’s roadblocks. We believe everything you do outside of work adds to who you are at work. We’re working to transform AAA for the next century with a mission to create Members for life by unleashing the innovative spirit of our Team Members.
The Service Advisor focuses on delivering an outstanding member experience as well as facilitating the work flow of technicians. The role encompasses listening and asking the proper questions to ensure the customer’s needs are addressed while maintaining the highest levels of customer satisfaction. This includes delivering courteous service, clearly explaining services and charges, accurate completion of timelines, and delivering quality work. The Service Advisor is responsible for scheduling work, preparing estimates, ordering parts, and coordinating other service activities as well as managing promised times.

Essential Duties

• Responsible for performing all duties necessary to interact with members, determine their perceived auto repair needs and to meet and exceed their expectations of great customer service.
• Accurately document repairs, diagnostic and maintenance work into shop management system
• Ensures all necessary BAR requirements are met in Repair Order preparation and documentation
• Sources and estimates all needed parts for repairs to customer vehicles
• Suggests repairs for safety and improved performance and helps prioritize for customers in order of importance safety, economy, longevity etc.
• Reviews all repairs made to vehicles at point of sale and assures customers have a clear understanding of repairs performed throughout all phases of the transaction including the original estimate through the final payment.
• Performs minimal record keeping and other administrative functions required to support the business
• Note: May require travel to different locations on an as needed basis

Knowledge/Skills/Abilities

• Highly effective organizational skills
• Strong interpersonal and customer service abilities
• Highly proficient verbal and written communication skills in the language(s) required for the role, as justified for business necessity
• Knowledge of shop management and/or estimating software
• Knowledge of parts sourcing and use of online vendor catalogs
• Strong math and computer skills with experience using software applications including word processing, spreadsheets, browsers, and email
• Ability to work scheduled hours as necessitated by business need

Education & Experience / Licenses & Certification

• Valid driver license and acceptable driving record
• High School Diploma or equivalent certification (GED)
• 3-5 years industry experience in auto repair, service advisor experience preferred
• 3-5 years of successful direct customer interaction, auto repair preferred
• Automotive Service Excellence certification desired

Work Environment/Physical Requirements

Standing, bending, kneeling, pushing, sitting for extended periods.