Automotive Office Manager

Toyota of Orlando; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Toyota of Orlando is seeking an experienced Office Manager to develop controls, maintain accurate records, and ensure data processing capabilities align with the dealership's objectives.

The role focuses on preparing financial statements, reconciling accounts, and supporting audits while upholding company policies and customer service standards at the Orlando dealership.

Responsibilities

• Assist in preparing financial statements in accordance with established timelines
• Interpret and analyze the financial statements
• Maintain an effective cash management system
• Approve adjustments to inventory, cost of service and expense accounts
• Daily bank reconciliation
• Coordinate and prepare reconciliations for all accounts and physical inventories
• Automate all possible systems and establish controls
• Maintain and post monthly standard entries
• Work with office staff to ensure timely completion of assigned tasks
• Reconcile all accounts prior to month end
• Assist in completion of annual reviews and audits
• Complete end-of-month accounting reports as assigned
• Prepare a daily cash report
• Run and review expense trend reports monthly
• Demonstrates behaviors consistent with the company's Vision, Mission, and Values in all interactions with internal and external customers
• Adheres to all company policies, procedures and safety standards
• Assist with special projects as needed
• Provide back-up Accounting support as needed

Skills

Communication skills

Attention to detail

MS Office

Education

High school diploma or equivalent

Tools

MS Office Applications (Word, Excel, Outlook)

Job description

The Office Manager develops controls necessary for the proper conduct of the business, maintains accurate records, and establishes and maintains the data processing capabilities to accomplish the dealership's objectives.

Job Responsibilities

• Assist in preparing financial statements in accordance with established timelines
• Interpret and analyze the financial statements
• Maintain an effective cash management system
• Approve adjustments to inventory, cost of service and expense accounts
• Daily bank reconciliation
• Coordinate and prepare reconciliations for all accounts and physical inventories
• Automate all possible systems and establish controls
• Maintain and post monthly standard entries
• Work with office staff to ensure timely completion of assigned tasks
• Reconcile all accounts prior to month end
• Assist in completion of annual reviews and audits
• Complete end-of-month accounting reports as assigned
• Prepare a daily cash report
• Run and review expense trend reports monthly
• Demonstrates behaviors consistent with the company's Vision, Mission, and Values in all interactions with internal and external customers
• Adheres to all company policies, procedures and safety standards
• Assist with special projects as needed
• Provide back-up Accounting support as needed

Requirements

• At least 3-5 years of experience in the Automotive industry (Toyota preferred)
• Working knowledge of dealership financial statements
• Ability to explain technical financial information in an understandable manner
• Excellent communication skills
• Working knowledge of most accounting office positions
• Professional appearance
• Previous experience working in a busy office environment, preferred
• Strong attention to detail
• Excellent follow-through skills
• High school diploma or equivalent
• Office hours/work week Monday-Friday 8:00-5:00 with occasional overtime, required
• Strong verbal and communication skills
• Knowledge in MS Office Applications (Word, Excel, Outlook)

Competencies

• Self-starter
• Team player
• Provide exceptional customer service to both internal and external customers
• Effectively communicate and collaborate with fellow employees
• Ability to multi-task

In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation.

Toyota of Orlandois proud to be an Equal Opportunity Employer