Automotive Office Manager

Continental Toyota; Lyons Township (IL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Professional growth opportunities

Employee vehicle discounts

Job summary

Continental Toyota in Hodgkins, IL is seeking an Automotive Office Manager to lead our administrative team and ensure smooth operations. You will oversee daily office tasks, manage staff schedules, and train staff to maintain high customer service standards.

The ideal candidate will have automotive office experience, strong organizational and communication skills, and proficiency in billing, AP/AR, payroll, and regulatory compliance.

Qualifications

• Experience managing a busy automotive office
• Knowledge of Billing, AP/AR, Payroll and LT
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Leadership capability to train and motivate staff

Responsibilities

• Oversee daily office operations, including clerical and administrative tasks
• Manage staff scheduling
• Train and assist office staff when needed
• Coordinate communication between departments to ensure efficient workflow
• Maintain accurate financial records
• Submit financial statements accurately and timely
• Generate month-end bonus payroll
• Ensure compliance with company policies and regulatory requirements
• Handle customer inquiries and resolve issues related to office operations
• Support management in developing and implementing office procedures

Skills

Leadership

Organizational skills

Multitasking

Communication

Interpersonal skills

Problem-solving

Detail-oriented

Customer service

Education

High school diploma or equivalent

Associate's degree preferred

Bachelor's degree preferred

Tools

CDK dealership management system

Job description

Continental Toyota is seeking a dedicated and organized Automotive Office Manager to join our team in Hodgkins, IL. This role is pivotal in ensuring smooth administrative and operational functions within our dealership. The ideal candidate will have excellent leadership skills and a strong background in automotive office management, thriving in a fast-paced environment while maintaining exceptional customer service standards.

Responsibilities

• Oversee daily office operations, including clerical and administrative tasks
• Manage staff scheduling
• Must be able to train and assist office staff when needed
• Coordinate communication between departments to ensure efficient workflow
• Maintain accurate financial record.
• Must be able to submit a financial statement- accurately and in a timely manner
• Generate month end bonus payroll
• Ensure compliance with company policies and regulatory requirements
• Handle customer inquiries and resolve any issues related to office operations
• Support management in developing and implementing office procedures

Requirements

• Proven experience in an office management role, preferably within the automotive industry
• Must be knowledgeable in Billing, AP/ AR,Payroll and L&T
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency with office software and dealership management systems- CDK
• Ability to lead and motivate a team effectively
• Detail-oriented with strong problem-solving skills
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred

Benefits

• Competitive salary range of $90,000.00 - $110,000.00 per year, paid weekly
• Health, dental, and vision insurance options
• Paid time off and holidays
• Opportunities for professional growth and development
• Employee discounts on vehicles and services

About the Company

Continental Toyota is a trusted automotive dealership located in Hodgkins, IL, committed to providing outstanding customer service and quality vehicles. We pride ourselves on our knowledgeable team, community involvement, and dedication to excellence. Join us and be part of a dynamic and welcoming workplace.