Automotive Office Manager

Continental Motors Group; Illinois; Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Professional growth opportunities

Employee vehicle/service discounts

Job summary

Continental Toyota in Hodgkins, IL is seeking an Automotive Office Manager to lead daily office operations and a small team. You will handle billing, AP/AR, payroll, and office procedures while ensuring top-notch customer service in a fast-paced dealership environment.

The role requires strong leadership, organization, and communication skills, with a preference for a background in automotive offices. Competitive salary and benefits offered.

Qualifications

• Experience in automotive office management or similar role.
• Strong knowledge of billing, accounts payable/receivable and payroll processes.
• Excellent communication and organizational skills.

Responsibilities

• Oversee daily office operations and clerical tasks.
• Manage staff scheduling and training.
• Coordinate inter-department communication for efficient workflow.
• Maintain accurate financial records and timely statements.
• Process and submit month-end payroll bonuses and reports.
• Ensure compliance with policies and regulations.
• Handle customer inquiries related to office operations.

Skills

Billing

AP/AR

Payroll

L&T

Education

High school diploma

Associate/Bachelor’s degree preferred

Tools

CDK

Job description

Continental Toyota is seeking a dedicated and organized Automotive Office Manager to join our team in Hodgkins, IL. This role is pivotal in ensuring smooth administrative and operational functions within our dealership. The ideal candidate will have excellent leadership skills and a strong background in automotive office management, thriving in a fast-paced environment while maintaining exceptional customer service standards.

Responsibilities

• Oversee daily office operations, including clerical and administrative tasks
• Manage staff scheduling
• Must be able to train and assist office staff when needed
• Coordinate communication between departments to ensure efficient workflow
• Maintain accurate financial record.
• Must be able to submit a financial statement- accurately and in a timely manner
• Generate month end bonus payroll
• Ensure compliance with company policies and regulatory requirements
• Handle customer inquiries and resolve any issues related to office operations
• Support management in developing and implementing office procedures

Requirements

• Proven experience in an office management role, preferably within the automotive industry
• Must be knowledgeable in Billing, AP/ AR,Payroll and L&T
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency with office software and dealership management systems- CDK
• Ability to lead and motivate a team effectively
• Detail-oriented with strong problem-solving skills
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred

Benefits

• Competitive salary range of $90,000.00 - $110,000.00 per year, paid weekly
• Health, dental, and vision insurance options
• Paid time off and holidays
• Opportunities for professional growth and development
• Employee discounts on vehicles and services

About the Company

Continental Toyota is a trusted automotive dealership located in Hodgkins, IL, committed to providing outstanding customer service and quality vehicles. We pride ourselves on our knowledgeable team, community involvement, and dedication to excellence. Join us and be part of a dynamic and welcoming workplace.