Automotive Office Manager

Open Road; Edison, Northern (NJ, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Medical insurance

401(k) retirement plan

Paid time off

Employee discounts

Job summary

Open Road seeks an experienced Automotive Office Manager to lead the dealership's busy back-office operations, including accounting, title/registration, and deal-processing, in a high-volume luxury environment.

You will supervise staff, ensure regulatory compliance, and partner with Sales, Finance & Insurance, Service, Parts, and General Management to deliver an exceptional customer experience. Reynolds & Reynolds DMS knowledge is a plus and career development opportunities are available.

Qualifications

• Previous Automotive Office Manager or Dealership Office Manager experience.
• Experience in a high-volume automotive dealership preferred.
• Strong understanding of dealership accounting and vehicle deal processing.
• Excellent organizational and time-management skills.
• Proven ability to lead and develop an administrative team.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions.
• Manage and support accounting, billing, title, registration, and deal-processing activities.
• Review and maintain accurate vehicle sales and finance documentation.
• Ensure deals are processed accurately and efficiently.
• Monitor funding, receivables, payables, and related dealership accounting functions.
• Maintain compliance with federal, state, and dealership policies.
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management.
• Supervise, train, and support office staff.
• Identify process improvements that increase efficiency and accuracy.
• Maintain accurate records and ensure timely completion of administrative tasks.
• Help ensure an exceptional customer experience throughout the transaction process.
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs.

Skills

Automotive Office Manager

Dealership Office Manager

Automotive Accounting

high-volume automotive dealership

Leadership and staff development

Communication and problem‑solving

Tools

Reynolds & Reynolds DMS

Job description

Automotive Office Manager – High-Volume Luxury Brand

We are seeking an experiencedAutomotive Office Managerto join our high-volumeluxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

The ideal candidate brings strongautomotive dealership office management experience, excellent leadership skills, and a commitment to accuracy, efficiency, and exceptional customer service.Reynolds & Reynolds DMS experience is a plus.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Qualifications

• PreviousAutomotive Office Manager,Dealership Office Manager,Automotive Accounting, or comparable dealership experience
• Experience in ahigh-volume automotive dealershipstrongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Benefits

We offer a competitive compensation and benefits package, which may include:

• Competitive salary
• A professional, supportive team-oriented work environment
• Opportunity to work with a prestigious luxury automotive brand
• Career advancement opportunities
• Professional development and training
• Paid time off (PTO)
• Paid holidays
• Paid Vacation
• Employee vehicle purchase programs
• Employee vehicle service and parts discounts
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan plus match
• Employee assistance programs
• Employee Recognition Programs
• Employee Appreciation Events

Specific benefits and eligibility may vary based on position, location, and employment status.

Why Join Us?

Join ahigh-performing luxury automotive dealershipwhere your expertise can make a direct impact on operational efficiency, accounting accuracy, employee development, and customer satisfaction. We value experienced dealership professionals who take pride in their work and thrive in a high-volume environment.