Automotive Office Administrator

Dan Wolf Automotive Group; Naperville (IL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Paid Vacation

Paid Holidays

Paid Training

5-day work week

Health Insurance

Dental Insurance

Vision Insurance

Growth opportunities

401K

Job summary

Dan Wolf Automotive Group is seeking a full-time Automotive Office Administrator in Naperville to join our dealership team. The role runs Monday through Friday, 8:00 AM - 5:00 PM with a salary of $34,000.00-$52,000.00 and room to grow.

You will handle wholesale purchases, title forms, checks and payments, vendor records, and month-end tasks while providing administrative support to management. A detail-oriented, punctual team player is essential.

Qualifications

• High school diploma or equivalent required.
• Previous experience in an office or automotive dealership environment preferred.
• Familiarity with Reynolds & Reynolds is a strong plus.
• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to multitask and manage competing priorities effectively.
• Excellent communication and interpersonal skills.
• Confident on the phone.
• Punctual, reliable, and a team-oriented professional.

Responsibilities

• Process wholesale purchases and sale paperwork.
• Verifying book values and agreed pricing.
• Prepare title reassignment forms.
• Prepare weekly check runs, ACH, and electronic payments.
• Maintain vendor records and resolve invoice discrepancies.
• Organize and maintain vehicle deal jackets and related documentation.
• Reconcile statements and assist with month-end close activities.
• Provide administrative support to office management as needed.
• Handle cash drawer responsibilities, including balancing funds collected.
• Ensure accuracy, organization, and compliance across all assigned duties.

Skills

Time management

Organization

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Phone skills

Punctuality

Teamwork

Education

High school diploma

Tools

Reynolds & Reynolds

Job description

Dan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! This role is ideal for a detail-oriented, dependable professional who brings a positive, friendly attitude and thrives in a fast-paced automotive environment. The Office Admin will work full-time Monday through Friday, 8:00 AM - 5:00 PM with a salary of $34,000.00-$52,00.00 with room to grow!

You Will:

• Process wholesale purchases and sale paperwork
• Verifying book values and agreed pricing
• Prepare title reassignment forms
• Prepare weekly check runs, ACH, and electronic payments.
• Maintain vendor records and resolve invoice discrepancies.
• Organize and maintain vehicle deal jackets and related documentation
• Reconcile statements and assist with month-end close activities
• Provide administrative support to office management as needed
• Handle cash drawer responsibilities, including balancing funds collected
• Ensure accuracy, organization, and compliance across all assigned duties

You Have:

• High school diploma or equivalent required
• Previous experience in an office or automotive dealership environment preferred
• Familiarity with Reynolds & Reynolds is a strong plus
• Excellent time management and organizational skills
• Strong attention to detail and accuracy
• Ability to multitask and manage competing priorities effectively
• Excellent communication and interpersonal skills
• Confident on the phone
• Punctual, reliable, and a team-oriented professional

WE OFFER:

• Paid Vacation after 90 days
• Eligible for up to 5 weeks of Paid Vacation
• Paid Holidays
• 5-day work week
• Paid Training
• Competitive pay plan
• Growth opportunities
• Excellent Health, Dental, & Vision Insurance

• 401K
• Positive & motivating work environment