Automotive Finance Assistant - Deal & Docs Pro

The CAR Group (Norm Reeves Dealerships); Huntington Beach (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Ins.

401k Matching and FSA

Tuition Reimbursement

Paid Time Off (accrues)

supplemental Insurance (Hospital, Acc

Discounts on Vehicles, Services, and-

Job summary

Norm Reeves Honda in Huntington Beach, CA is seeking an Automotive Finance Assistant to support the finance team and ensure accurate, timely processing of deals. This on-site role emphasizes organization, follow-up, and strong communication to provide a superior guest experience.

You will assist the Finance Managers, manage document flow to the business office, review deals for accuracy, and prepare files for DMV and lending institutions. A proactive, detail-oriented mindset is essential.

Qualifications

• A valid driver’s license and acceptable driving record.
• Experience in an administrative role.
• Previous automotive experience is a plus.
• Proficiency in MS Excel, MS Word, MS Outlook.
• Excellent organizational and follow up skills.
• Professional written and verbal communication skills.
• Ability to multitask and work in team-based and independent settings.

Responsibilities

• Assist Finance Managers and the business office in ensuring prompt processing of all deals.
• Ensuring the correct flow of documents from the Finance department to the business office.
• Check and review all incoming deals from Finance for accuracy and document completion.
• Process prior day deals and report development to management.
• Package documents for DMV and finance institutions.
• Process all vehicle sales documentation – contracts, incentives, etc.
• Fax, email, and mail documents as needed for funding and record retention.
• Performs general office duties such as reports, keeping filing up-to-date, scanning, photocopying and faxing vehicle documents as needed.
• Answer customers questions regarding the sales transaction.
• Achieve or exceed group standards such as sales production, gross profit and applicable benchmarks which result in profitability and customer service satisfaction.
• Effectively communicate with Sales Managers and Sales Personnel to strengthen processes.
• Any additional responsibilities requested by the Finance Director.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Team collaboration

Tools

MS Excel

MS Word

MS Outlook

Job description

Norm Reeves Honda in Huntington Beach, CA is seeking an Automotive Finance Assistant to support the finance team and ensure accurate, timely processing of deals. This on-site role emphasizes organization, follow-up, and strong communication to provide a superior guest experience.

You will assist the Finance Managers, manage document flow to the business office, review deals for accuracy, and prepare files for DMV and lending institutions. A proactive, detail-oriented mindset is essential.