Automotive Dealership Biller

Advantage Toyota of River Oaks; Hodgkins (IL); On-site; USD 38,000 - 64,000; Full time

Job summary

Advantage Toyota of River Oaks in Hodgkins, IL is seeking a detail-oriented Billing Clerk to manage retail deals, dealer trades, and related paperwork. You will prepare Certificates of Origin, issue refunds, and ensure all license and title documents are in the deal packet.

The role requires at least 1 year of automotive dealership billing experience, reliable work history, and proficiency with a DMS and Microsoft Office, especially Excel.

Qualifications

• At least 1 year of experience in billing at an automotive dealership.
• Stable work history.
• Reliable and committed to excellence.

Responsibilities

• Bills out all retail deals and dealer trades in accordance with month end timelines.
• Prepares Certificates of Origin for all dealer trades.
• Prepares checks for trade-in payoffs and dealer trades.
• Ensures that all paperwork is completed properly and satisfies deal checklist.
• Ensures that all license & title documents are completed properly and included in deal packet.
• Various reporting requirements including schedule reconciliations which should include inventory, money due, payoffs, and “we owes”.
• Communicate with F&I Manager and GM’s on problem deals in an attempt to reconcile any issues.
• Provide Controller / Chief Controller with weekly status of outstanding deals.
• Communicate with and assist assigned L&T clerk as necessary.
• Issue refund checks to customers/lien holders as needed
• Process “return to stock” & “buy backs” upon receipt of required request from GM and communicate with L&T
• Expected to meet or exceed the required deals per month
• Must be able to efficiently work with DMS
• Strong knowledge preferred in Microsoft office, including experience with Excel
• Other tasks as assigned

Tools

DMS

Microsoft Office

Excel

Job description

Responsibilities

• Bills out all retail deals and dealer trades in accordance with month end timelines
• Prepares Certificates of Origin for all dealer trades
• Prepares checks for trade-in payoffs and dealer trades
• Ensures that all paperwork is completed properly and satisfies deal checklist
• Ensures that all license & title documents are completed properly and included in deal packet
• Various reporting requirements including schedule reconciliations which should include inventory, money due, payoffs, and “we owes”.
• Communicate with F&I Manager and GM’s on problem deals in an attempt to reconcile any issues.
• Provide Controller / Chief Controller with weekly status of outstanding deals.
• Communicate with and assist assigned L&T clerk as necessary.
• Issue refund checks to customers/lien holders as needed
• Process “return to stock” & “buy backs” upon receipt of required request from GM and communicate with L&T
• Expected to meet or exceed the required deals per month
• Must be able to efficiently work with DMS
• Strong knowledge preferred in Microsoft office, including experience with Excel
• Other tasks as assigned

Requirements

• At least 1 year of experience in billing at an automotive dealership
• Stable work history
• Reliable and committed to excellence