Automotive Contracts / DMV Administrator

Hireology; Reno (NV); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Competitive hourly wage

Health benefits

401(k) retirement plan

Paid time off

Job summary

Hireology is seeking a meticulous Automotive Contracts / DMV Administrator to manage all paperwork for dealer deals, including lender funding, DMV titles, and accounting entries. This on-site role collaborates with F&I, sales, and customers to ensure accuracy and timeliness.

The ideal candidate will have automotive office experience, familiarity with Dealertrack DMS, and a proven ability to meet deadlines in a fast-paced environment.

Qualifications

• Prior automotive business office experience and DMV paperwork knowledge.
• Familiarity with dealer management systems (Dealertrack DMS).
• Ability to meet deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Submit vehicle sales contracts to lenders and track lender funding.
• Work with F&I and sales to correct paperwork errors and keep the deals moving.
• Post deals into the accounting system.
• Process trade payoffs and track pending titles.
• Prepare and submit DMV title and registration paperwork for new and used retail sales, including in-state and out-of-state transactions.
• Resolve rejected or delayed DMV submissions and communicate with customers as needed.
• Submit F&I product sales payments to providers and process any related cancellations.
• Review schedules for outstanding items and follow up accordingly.
• Perform other administrative duties as needed.

Skills

Automotive office experience

Attention to detail

Deadline driven

Team player

Familiar with DMS

Tools

Dealertrack DMS

Job description

Automotive Contracts / DMV Administrator

About Us:

We are a respected, family-owned multi-franchise dealership deeply rooted in our community. Our team consists of many long-term employees who contribute to our excellent local reputation.

Position Overview:

We're seeking a detail-oriented, full-time Automotive Contracts / DMV Administrator to join our exceptional team. This role handles the paperwork side of every deal, including lender funding, accounting entries, and DMV title paperwork.

Key Responsibilities:

• Submit vehicle sales contracts to lenders and track lender funding
• Work with F&I and sales to correct paperwork errors and keep the deals moving
• Post deals into the accounting system
• Process trade payoffs and track pending titles
• Prepare and submit DMV title and registration paperwork for new and used retail sales, including in-state and out-of-state transactions
• Resolve rejected or delayed DMV submissions and communicate with customers as needed
• Submit F&I product sales payments to providers and process any related cancellations
• Review schedules for outstanding items and follow up accordingly
• Perform other administrative duties as needed

Qualifications:

• Prior automotive business office experience and working knowledge of DMV paperwork required; contracts role preferred
• Familiarity with dealer management systems; we currently utilize Dealertrack DMS
• Ability to meet deadlines in a fast-paced environment
• Strong attention to detail and exceptional organizational skills
• Ability to work both independently and collaboratively in a team environment

We Offer:

• Competitive hourly wage commensurate with experience
• Comprehensive health benefits (medical, dental, vision)
• Life insurance
• 401(k) retirement plan
• Paid time off
• Career growth and development opportunities

Join a company that values professionalism, integrity, and continuous improvement. Be part of our success story!