AUTOMOTIVE CONTRACT CLERK

Elite Recruiting Services; Sacramento (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

Paid vacation

Training on dealership systems

Growth opportunities within accounting

Job summary

Downtown Ford Sacramento is seeking an experienced Automotive Contract Clerk to join its dealership accounting team in Sacramento, CA. You will review, verify, and reconcile vehicle sale and lease contracts to ensure accuracy and completeness.

This is not an entry‑level role. Candidates must have hands‑on experience processing contracts within an automotive dealership and be able to work with Sales, F&I, and Accounting.

Qualifications

• Hands-on experience reviewing and processing vehicle sales and lease contracts.
• Understanding of dealership deal paperwork and accounting procedures.
• Experience with contracts-in-transit and deal reconciliation.
• Proficiency in Microsoft Excel.
• Strong attention to detail and accuracy when working with financial documents.
• Working knowledge of accounts payable, accounts receivable, or account reconciliation.
• Strong organizational and communication skills.
• Ability to manage multiple transactions and deadlines.
• Ability to handle confidential customer and financial information.

Responsibilities

• Review new and used vehicle sales and lease contracts for accuracy and completeness.
• Verify vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.
• Compare deal paperwork against the dealership management system (DMS).
• Identify and resolve missing signatures, incomplete documents, and contract discrepancies.
• Maintain organized deal jackets and accurate documentation.
• Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.
• Track trade-in payoffs, manufacturer rebates, and incentive claims.
• Assist with month-end closing and deal reconciliation.
• Verify deal figures to support accurate sales commission calculations.
• Research discrepancies and coordinate with Sales, F&I, and Accounting.
• Track F&I products, including service contracts, GAP, maintenance plans, and aftermarket products.
• Monitor product payments, cancellations, and customer refunds.
• Process and track chargebacks related to cancellations, early payoffs, and unwound deals.
• Coordinate with F&I and Payroll regarding commission adjustments.
• Reconcile provider statements and product-related payables.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Excel

Job description

Sacramento, United States | Posted on 11/06/2026

Downtown Ford Sacramento | Sacramento, CA

$22–$26 PER HOUR

Full-Time | Monday–Friday | Dealership Accounting

AUTOMOTIVE DEALERSHIP CONTRACT EXPERIENCE REQUIRED!

Downtown Ford Sacramento is seeking an experienced Automotive Contract Clerk to join its dealership accounting team.

We are looking for someone who already understands dealership deal processing and knows how to review, verify, and reconcile automotive sales and lease contracts. This is not an entry‑level accounting position. Candidates must have previous hands‑on experience processing contracts within an automotive dealership.

The ideal candidate understands vehicle deal paperwork, contracts‑in‑transit, deal reconciliation, F&I products, and chargebacks. Accuracy, organization, and the ability to work with Sales, F&I, and Accounting are essential.

COMPENSATION & BENEFITS

$22–$26 per hour, depending on experience

Full benefits package

Paid vacation

Training on dealership‑specific systems and processes

Opportunity to grow within dealership accounting

KEY RESPONSIBILITIES

Contract Processing & Deal Auditing

Review new and used vehicle sales and lease contracts for accuracy and completeness.

Verify vehicle prices, trade‑ins, payoffs, taxes, fees, and rebates.

Compare deal paperwork against the dealership management system (DMS).

Identify and resolve missing signatures, incomplete documents, and contract discrepancies.

Maintain organized deal jackets and accurate documentation.

Reconcile contracts‑in‑transit, vehicle receivables, and deal‑related accounting schedules.

Track trade‑in payoffs, manufacturer rebates, and incentive claims.

Assist with month‑end closing and deal reconciliation.

Verify deal figures to support accurate sales commission calculations.

Research discrepancies and coordinate with Sales, F&I, and Accounting.

Track F&I products, including service contracts, GAP, maintenance plans, and aftermarket products.

Monitor product payments, cancellations, and customer refunds.

Process and track chargebacks related to cancellations, early payoffs, and unwound deals.

Coordinate with F&I and Payroll regarding commission adjustments.

Reconcile provider statements and product‑related payables.

REQUIRED QUALIFICATIONS

Previous automotive dealership contract processing experience is REQUIRED.

Hands‑on experience reviewing and processing vehicle sales and lease contracts.

Understanding of dealership deal paperwork and accounting procedures.

Experience with contracts‑in‑transit and deal reconciliation.

Strong attention to detail and accuracy when working with financial documents.

Working knowledge of accounts payable, accounts receivable, or account reconciliation.

Proficiency in Microsoft Excel.

Strong organizational and communication skills.

Ability to manage multiple transactions and deadlines.

Ability to handle confidential customer and financial information.

PREFERRED QUALIFICATIONS

Experience with Tekion or another dealership management system (DMS).

Familiarity with F&I products, cancellations, and chargeback processing.

Experience with Ford Credit, RouteOne, or Dealertrack.

Knowledge of California DMV title and registration procedures.

ABOUT DOWNTOWN FORD SACRAMENTO

Downtown Ford Sacramento is a family‑owned Ford dealership that has served the Sacramento community since 1964. We value dependable team members who take pride in their work and understand the importance of accurate paperwork and accounting.