Automotive Billing & Deal Processing Specialist

Scharmach Automotive Group; Fife (WA); Vor Ort; USD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer matching

Paid vacation

Paid sick leave

Zusammenfassung

Scharmach Automotive Group in Washington state is seeking a diligent Biller to ensure accurate processing of vehicle sales transactions and regulatory compliance. You will verify pricing, fees, and taxes against supporting documents and post transactions in the dealership management system.

In this role, you will collaborate with sales, finance, and title staff to finalize deals, handle refunds or cancellations for service contracts, and prepare remittances to finance providers.

Qualifikationen

• 2+ years of automotive billing, accounting, or related experience.
• Strong knowledge of vehicle sales processes, DMV regulations, and tax compliance.
• Proficiency with dealership management systems and accounting software.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.

Aufgaben

• Review new and used vehicle deal packages for complete documentation, accurate figures, required signatures, and appropriate approvals.
• Verify that sales prices, trade allowances, payoffs, taxes, fees, incentives, and finance products agree with supporting documents.
• Bill and post vehicle sales in the dealership management system, ensuring transactions are recorded to the correct accounts and vehicle inventory records.
• Review deal postings for accuracy, process approved corrections, and maintain organized records that support account reconciliation and month-end closing.
• Process cancellations for service contracts, GAP coverage, and other finance products, verifying required documentation, calculating applicable refunds, and coordinating payments to customers or lienholders.
• Prepare and reconcile remittances to finance product providers, ensuring amounts agree with dealership records and payments are submitted on time.
• Reconcile lender reserve statements and post related payments, adjustments, and chargebacks to the appropriate accounts, researching and resolving discrepancies.
• Post incoming lender funding and reconcile amounts received against deal balances, identifying shortages, fees, or other differences requiring follow-up.
• Deal Processing and Follow-Up: Track outstanding paperwork and unresolved issues, communicating with sales and finance staff to keep deals moving through the billing process.
• Coordinate with accounting and title staff to ensure deal information is consistent and complete for funding, payoff, and registration processing.
• Maintain accurate deal files and protect confidential customer and dealership information.
• Follow dealership procedures and assist the accounting team with deal-related research, reporting, and other duties as assigned.

Kenntnisse

Automotive billing

Accounting knowledge

Vehicle sales processes

DMV regulations

Tax compliance

Attention to detail

Communication skills

Ausbildung

High School Diploma or Equivalent

Coursework in Accounting (optional)

Tools

Dealership management system

Accounting software

Jobbeschreibung

Scharmach Automotive Group in Washington state is seeking a diligent Biller to ensure accurate processing of vehicle sales transactions and regulatory compliance. You will verify pricing, fees, and taxes against supporting documents and post transactions in the dealership management system.

In this role, you will collaborate with sales, finance, and title staff to finalize deals, handle refunds or cancellations for service contracts, and prepare remittances to finance providers.