Autism Center Office Administrator

BEACHMONT BEHAVIORAL HEALTH INC; Ventura (CA); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Team Atmosphere

Sick Pay

401(k)

Paid time off

Job summary

Beachmont Behavioral Health Inc in Ventura, CA is seeking an Office Administrator to support center operations by managing clinical scheduling, updating client and staff communications, and coordinating with clinicians and directors. The role includes onboarding, authorizations, and payroll tasks, with a strong focus on bilingual Spanish communication.

The position hours are 2pm-6pm, Monday to Friday, with responsibilities spanning scheduling, credentialing support, and maintenance of staff

Qualifications

• Proficient communication with clients and staff via phone, email, and secure messaging.
• Experience scheduling clinical appointments across service types.
• Familiarity with updating and managing information in a practice management system.

Responsibilities

• Conduct timely and professional communication with clients and staff via phone, email, and secure messaging
• Schedule clinical appointments for clients across service types
• Assist with management of updates (e.g. staff information, client information, availability, authorizations, and so forth) in the practice management system (ReThink Behavioral Health)
• Enter and update funding authorizations for services
• Assist with client onboarding, orientation, and navigation activities
• Assist with client discharges and documenting as required
• Assist with the intake and referral process, including responding to inquiries
• Assist with maintenance of updated clinician schedules and availability in the system
• Assist with staff hiring and onboarding processes including document collection, onboarding checklists, and tracking
• Assist with staff assignments and ongoing schedule adjustments
• Assist with entry and submission of payroll
• Assist with clinician credentialing and recredentialing process by tracking submissions and gathering documentation
• Assist with incoming and outgoing correspondence, including mail, faxes, and digital messages
• Assist with additional duties and responsibilities as needed

Skills

Bilingual in Spanish

Tools

ReThink Behavioral Health

Job description

Benefits:

• Team Atmosphere
• Sick Pay
• 401(k)
• Paid time off

In this role, you will report to the Assistant Clinical Director and Director and work in collaboration with another Office Administrator to support center operations by assisting in the management of clinical scheduling and correspondence with clients and staff, updating clinician availability and appointments in a practice management system, and entering and managing client authorizations. You will also assist with client onboarding, discharges, and referrals, support staff onboarding and scheduling, and participate in the credentialing and recredentialing process. Additionally, you will be responsible for managing incoming and outgoing clinic communications. Here is a more detailed list:

• Conduct timely and professional communication with clients and staff via phone, email, and secure messaging
• Schedule clinical appointments for clients across service types
• Assist with management of updates (e.g. staff information, client information, availability, authorizations, and so forth) in the practice management system (ReThink Behavioral Health)
• Enter and update funding authorizations for services
• Assist with client onboarding, orientation, and navigation activities
• Assist with client discharges and documenting as required
• Assist with the intake and referral process, including responding to inquiries
• Assist with maintenance of updated clinician schedules and availability in the system
• Assist with staff hiring and onboarding processes including document collection, onboarding checklists, and tracking
• Assist with staff assignments and ongoing schedule adjustments
• Assist with entry and submission of payroll
• Assist with clinician credentialing and recredentialing process by tracking submissions and gathering documentation
• Assist with incoming and outgoing correspondence, including mail, faxes, and digital messages
• Assist with additional duties and responsibilities as needed

Hours of Work: 2pm - 6pm (Starting)

Days of Work: Mon - Friday

Bilingual in Spanish Needed