Attorney Recruiting Coordinator

Ogletree Deakins; Chicago (IL); Hybrid; USD 44,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance

Dental & Vision coverage

HSA/FSA

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is seeking an Attorney Recruiting Assistant to support the Talent team in sourcing, attracting, and hiring lateral attorneys. The role provides administrative assistance to the Recruiting Team and reports to the Senior Manager of Recruiting (Attorney Recruiting).

It operates in a collaborative, team-oriented environment with a hybrid schedule in one of the listed markets. The position involves maintaining candidate profiles in ATS, posting jobs, coordinating interviews,

Qualifications

• 1+ years of professional administrative support experience.
• Law firm experience is preferred.
• Associates or bachelor’s degree from an accredited university or community college preferred.
• Strong analytical and problem-solving skills; able to work in a team-oriented, fast-paced environment.
• Able to manage multiple, time-sensitive projects with competing deadlines.
• Excellent organizational skills and attention to detail.
• Discretion and ability to maintain confidentiality.
• Strong professional and interpersonal communication skills.
• HR or recruiting experience is a plus.
• Proficient in Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Assist with day-to-day administrative recruiting tasks (resumes in ATS, posting jobs, scheduling interviews).
• Track referrals and coordinate with payroll for referrals.
• Monitor email ticketing system and respond as needed.
• Process expenses and invoices per firm policy.
• Maintain reports and surveys related to applicant tracking.
• Update and maintain iCIMS ATS.
• Coordinate with Office Admins to draft and post ads.
• Assist with Excel, PowerPoint, research and reporting projects.
• Other administrative duties as assigned.

Skills

Administrative support

Law firm experience

Bachelor's degree

Analytical skills

Time management

Organizational skills

Confidentiality & discretion

Communication skills

HR/recruiting experience

MS Office

iCIMS

Education

Associates or Bachelor’s degree

Tools

iCIMS

Microsoft Office

Job description

Ogletree Deakins is seeking an Attorney Recruiting Assistant to support the Talent team in sourcing, attracting, and hiring lateral attorneys. The role provides administrative assistance to the Recruiting Team and reports to the Senior Manager of Recruiting (Attorney Recruiting).

It operates in a collaborative, team-oriented environment with a hybrid schedule in one of the listed markets. The position involves maintaining candidate profiles in ATS, posting jobs, coordinating interviews,