Attorney Practice Coordinator

CB Partners, LLC; San Jose (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

CB Partners, LLC is seeking an experienced Attorney Practice Coordinator to provide high-level administrative and litigation support to multiple attorneys and legal teams in a fast-paced law firm environment.

You will coordinate deadlines, filings, document production, and billing support, while maintaining strong document management practices and ensuring timely service for complex matters across practice areas.

Qualifications

• 5+ years of litigation secretary, legal secretary, or comparable legal administrative experience.
• Experience supporting attorneys in a mid-size or large law firm environment preferred.
• Background supporting litigation, labor & employment, or related legal practices strongly preferred.
• Extensive knowledge of court filing procedures and electronic filing systems.
• Advanced experience preparing TOCs and TOAs using Best Authority.
• Strong experience with legal document management systems such as NetDocuments.
• Experience with BigHand and other legal support technologies.
• Strong understanding of legal terminology and litigation workflows.
• Ability to manage multiple attorneys, matters, deadlines, and competing priorities.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to anticipate attorney needs and proactively address issues.
• Collaborative, service-oriented approach with a strong sense of urgency.
• Comfortable working independently while partnering closely with attorneys and internal support teams.

Responsibilities

• Coordinate attorney support through internal resource teams, including billing and calendar support.
• Submit accurate and complete requests to internal support teams while coordinating with case teams to avoid duplicate requests.
• Monitor and verify court and agency deadlines and proactively communicate important dates to attorneys.
• Create and maintain matters in Virtual Binder.
• Prepare and update Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate, finalize, and prepare documents for court and agency filing and service.
• Electronically file documents with courts and administrative agencies using applicable ECF/court filing systems.
• Maintain document filing and compliance within NetDocuments.
• Create and submit New Client Matters (NCMs).
• Coordinate transcription and document production services.
• Work with office services personnel to coordinate document production.
• Maintain attorney contact information through Outlook and InterAction CRM.
• Complete daily task logs and other administrative tracking requirements.
• Assist with client pre-bill review and revisions as needed.
• Provide responsive, high-level support to multiple attorneys and legal matters simultaneously.

Skills

Litigation support

Attention to detail

Communication skills

Time management

Collaboration

Tools

Best Authority

NetDocuments

BigHand

InterAction CRM

Virtual Binder

ECF Court Filing Systems

Job description

Our client is seeking an experienced Attorney Practice Coordinator to provide high-level administrative and litigation support to multiple attorneys and legal teams. This role is ideal for a highly organized legal professional who understands litigation workflows, court filing requirements, document management, and the fast-paced demands of a sophisticated law firm environment.

The Attorney Practice Coordinator will work closely with attorneys, case teams, and internal support departments to coordinate deadlines, filings, document production, billing support, and other practice-related activities. The successful candidate will be proactive, detail-oriented, and comfortable managing multiple priorities simultaneously.

Key Responsibilities

• Coordinate attorney support through internal resource teams, including billing and calendar support.
• Submit accurate and complete requests to internal support teams while coordinating with case teams to avoid duplicate requests.
• Monitor and verify court and agency deadlines and proactively communicate important dates to attorneys.
• Create and maintain matters in Virtual Binder.
• Prepare and update Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate, finalize, and prepare documents for court and agency filing and service.
• Electronically file documents with courts and administrative agencies using applicable ECF/court filing systems.
• Maintain document filing and compliance within NetDocuments.
• Create and submit New Client Matters (NCMs).
• Coordinate transcription and document production services.
• Work with office services personnel to coordinate document production.
• Maintain attorney contact information through Outlook and InterAction CRM.
• Complete daily task logs and other administrative tracking requirements.
• Assist with client pre-bill review and revisions as needed.
• Provide responsive, high-level support to multiple attorneys and legal matters simultaneously.

What We're Looking For

• 5+ years of litigation secretary, legal secretary, or comparable legal administrative experience.
• Experience supporting attorneys in a mid-size or large law firm environment preferred.
• Background supporting litigation, labor & employment, or related legal practices strongly preferred.
• Extensive knowledge of court filing procedures and electronic filing systems.
• Advanced experience preparing TOCs and TOAs using Best Authority.
• Strong experience with legal document management systems such as NetDocuments.
• Experience with BigHand and other legal support technologies.
• Strong understanding of legal terminology and litigation workflows.
• Ability to manage multiple attorneys, matters, deadlines, and competing priorities.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to anticipate attorney needs and proactively address issues.
• Collaborative, service-oriented approach with a strong sense of urgency.
• Comfortable working independently while partnering closely with attorneys and internal support teams.

Technology

Microsoft Office Suite | Outlook | Adobe Acrobat | NetDocuments | BigHand | Best Authority | InterAction CRM | Virtual Binder | ECF Court Filing Systems