Attendance & Records Secretary (Bilingual)

Omaha Public Schools; Omaha (NE); On-site; USD 32,000 - 35,000; Full time

Job summary

Omaha Public Schools is seeking a Secretary 3 - Attendance, with bilingual preference (Spanish). Reports to the Building Principal for a full-time, 202-day schedule with a non-exempt status.

The role handles attendance, records updates, and family communications using district software and mail merge for letters and mailings. The position requires a high school diploma or GED, strong PC skills, and confidentiality.

Qualifications

• High School Diploma or GED equivalent required.
• Bilingual preferred (English and Spanish).
• Experience in an office setting preferred.
• Proficient PC computer knowledge required.
• Ability to communicate clearly in English; Spanish proficiency preferred.
• Ability to work with students and parents; confidentiality required.

Responsibilities

• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Updates student records and attendance in District software systems.
• Maintains attendance records for field trips.
• Enrolls new students in District software systems.
• Responds to and processes attendance records and requests.
• Prepares and sends Referral of Absence Behavior (RAB) and GED letters.
• Maintains SIP and Handbook cards.
• Distributes communications to students, parents, and staff as needed.
• Uses mail merge to create labels, certificates, mailings, and files.

Skills

Bilingual

English proficiency

Spanish proficiency

PC computer knowledge

Organizational skills

Written and verbal communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

District software

Job description

Omaha Public Schools is seeking a Secretary 3 - Attendance, with bilingual preference (Spanish). Reports to the Building Principal for a full-time, 202-day schedule with a non-exempt status.

The role handles attendance, records updates, and family communications using district software and mail merge for letters and mailings. The position requires a high school diploma or GED, strong PC skills, and confidentiality.