Administrative Assistant III - Western Heights Middle School

Washington County public Schools; Western Heights (NC); Vor Ort; USD 30.000 - 54.000; Vollzeit

Zusammenfassung

Washington County Public Schools seeks an Administrative Assistant III at Western Heights Middle School. This 12-month, 8-hour per day role reports to the Building Administrator and performs clerical, bookkeeping, and confidentiality‑driven duties in a busy school office.

Minimum qualifications include a high school diploma, 3 years of office experience, accurate typing and bookkeeping skills. Proficiency with Microsoft Office, Google Apps, Synergy and related tools is expected.

Qualifikationen

• High School Diploma or GED required.
• Three years of office experience or advanced training.
• Accurate typing and keyboarding.
• Bookkeeping experience.
• Experience with Synergy or compatible database software.
• Knowledge of Board of Education policies, purchasing and accounting.
• Regular and predictable attendance.

Aufgaben

• Assist the principal and provide clerical support.
• Serve as school bookkeeper and manage financial records.
• Draft letters, memos and reports with minimal supervision.
• Maintain confidentiality of school information.
• Respond to inquiries by phone and relay information accurately.
• Coordinate calendars and requisitions; manage attendance records.

Kenntnisse

Excellent communication skills

Organizational skills

Professional demeanor

Ausbildung

High School Diploma/GED

Tools

Synergy (Student Management System)

Microsoft Word

Microsoft Excel

PowerPoint

Access

OneNote

Outlook

Publisher

Google Apps

Google Suite

Video conferencing

Visio

Adobe

Jobbeschreibung

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Frontline Applicant Tracking - Washington County Public Schools

Administrative Assistant III - Western Heights Middle School JobID: 15222

• Position Type:
  Secretarial/Clerical/ Administrative Assistant III
  
• Date Posted:
  10/15/2026
  
• Location:
  Western Heights Middle School
  
• Closing Date:
  10/22/2026
  

Administrative Assistant III
Western Heights Middle School
Grade8 of the ESP Salary Scale Grade 8 Step 1 with a starting hourly rate of $21.60. Potential future earnings for this position on the ESP Salary Scale are $21.60 - $39.08.
8 hours/Day, 12-Month Work Year
Reports to Building Administrator
Employee Benefits Summary
Role Overview
To provide administrative assistant support to assist and relieve administrator of paperwork and impediments so thathe/she may devote maximum attention to education and educational administration.
Minimum Requirements
High School Diploma/GED.
Three (3) years' previous office experience and/oradvanced training.
Accurate typing/keyboarding skills.
Bookkeeping experience.
Demonstrated skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
Experience using Synergy (student management system) or compatible database program.
Working knowledge of Board of Education policies and procedures, specifically, purchasing and accounting.
Regular and predictable attendance which is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable accommodations.
Preferred Qualifications
Excellent reading, grammar and punctuation skills.
Ability to maintain an organized office environment.
Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provides the appropriate response.
Ability to communicate clearly.
Positive public relations skills.
Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, video-conferencing technology, Google Suite, etc.
Experience with Visio and Adobe.
Training and experience working in a school environment.
Role Responsibilities
Administrative Assistant to the principal.
Serve as school bookkeeper.
Compose and type letters, memos, and reports with little supervision.
Maintain high level of confidentiality in handling school business (teacher observations, miscellaneous staff and student crisis, pupil personnel cases, social services and health department referrals, parent interactions, etc).
Work effectively and positively with the public in giving and obtaining information, referring callers and arranging appointments.
Compose, compile and disseminate information regarding annual requisitions, master calendar for students/staff, and staff attendance.
Apply Board of Education policies and procedures as required.
Utilize skills in computer applications, bookkeeping procedures and dictation transcription as required.
Prioritize various tasks, maintain and manage general operation of office.
Maintain/Monitor student records, student attendance and enrollment of new students and withdrawal of students.
Maintain financial records.
Handle purchasing and receiving of materials.
Perform a variety of complex secretarial, clerical and administrative assistant duties, independently and at the request of administration.
Make frequent decisions with delegated powers from administrator.
Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Other duties as assigned.
Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
Ability to move throughout the building sufficiently and efficiently.
Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.
Must be able to bend and reach.
Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office/lobby environment.

Postings current as of 10/16/2026 9:10:33 AM CST.

Note: Only currently contracted WCPS teachers may apply for internal teaching vacancies. Any applicant who is not a currently contracted teacher with WCPS must apply for teaching positions as an external applicant for external vacancies.

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