Attendance Clerk - PSJA Southwest ECHS

PSJA SOUTHWEST HIGH SCHL; Pharr (TX); On-site; USD 20,000 - 24,000; Full time

Job summary

PSJA ISD is seeking an Attendance Clerk to maintain accurate attendance records for the campus. Under direct supervision, you will perform data entry for attendance, PEIMS, and grades, supporting the campus office with reporting and records management.

The ideal candidate has a high school diploma or GED, two years of data entry experience, proficient typing and 10-key skills, and the ability to use spreadsheets and databases.

Qualifications

• Two years data entry experience.
• High school diploma or GED.
• Proficient typing, keyboarding, and 10-key skills.
• Ability to use PC software to develop spreadsheets and databases.

Responsibilities

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to procedures.
• Prepare and print reports, including attendance reports, grades, class rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student folders, progress reports, grade books, and schedule changes if applicable.
• Process new student records, including transcripts and records from other schools, and entering data into databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report attendance problems to designated administrator.
• Assist in campus office as needed.
• Maintain confidentiality.

Skills

Data entry

Typing

Microsoft Excel

Education

High school diploma or GED

Tools

PEIMS data system

Spreadsheet software

Database software

Job description

Starting Date: Immediately

Job Description

Attendance Clerk

Reports to:

Department:

Campus

Pay Grade

CA1 @ 187 Days

Funding Source:

Qualifications

Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient typing, keyboarding, file maintenance, and 10-key skills Ability to meet established deadlines

Experience:

Two years data entry experience

Such alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable

PSJA Leadership Skills and Expectations

In PSJA ISD, we hire individuals who are expected to embody the Spirit of PSJA and demonstrate these characteristics as they lead others.

Positive Engagement

Welcomes staff, students, parents, and community as honored members at the district table

Builds relationships – Builds positive, trusting relationships through frequent interactions which demonstrate care and interest in well-being of all stakeholders

Exhibits professionalism– Exhibits awareness and reflection to manage emotions and engage in continuous personal growth

Models ethics – Exemplifies the values and priorities of the district through consistent actions and service to stakeholders

Communicates effectively- Maintains open lines of two-way communication with staff, students, parents, and community to receive input and provide information for engagement with district vision

Student-centered Excellence

Holds vision and expectations for success for all students and all staff

Demonstrates expertise – Possesses up-to-date knowledge and skills to perform organizational role at a high level of competence

Establishes shared vision – Articulates the school’s mission to the community and solicits support in making that mission become a reality

Implements plans- Works with all stakeholders to implement vision by establishing goal, monitoring progress, and providing resources

Expects results – Pursues exceptional results for all students by holding self and others accountable and driving for continuous improvement

Joint Empowerment

Develops and empowers individuals and teams for effective action

Promotes collaboration – Designs organizational structures to promote collaboration and teamwork for distributed leadership throughout the district

Inspires Action – Motivates others to take responsible risks and perform at their highest level to support district vision and goals

Builds capacity – Provides opportunities for growth to ensure all staff build capacity to support district goals

Develops leaders– Identifies, develops, and places future leaders through rigorous processes and strategic leadership assignments

Maintains district at the forefront of educational service providers

Scans Environment – Analyzes and applies understanding of internal organization and external environment to assess and respond to the district’s future advancement

Manages change – Demonstrates courage, initiative, and perseverance in bringing about meaningful change to support the shared vision

Champions solutions – Challenges the status quo by collaboratively exploring new and better ways of doing things

Acknowledges outcomes – Creates a positive environment for growth by celebrating success and learning from failure

Technical Skills, Responsibilities, and Duties

In PSJA ISD, we hire individuals who demonstrate excellence in these technical areas as they lead others.

Major Responsibilities and Duties

• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of- semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist in campus office as needed.
• Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

It is the policy of the Pharr-San Juan-Alamo ISD not to discriminate on the basis of sex, disability, race, color, religion, national origin or age.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

Position Type: Full-Time

Salary: $20,121.20 to $24,235.20 Per Year