Attendance Clerk / Officer

Nevada Virtual Charter School; Tohatchi (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

Nevada Virtual Charter School is seeking an Attendance Clerk/Officer to monitor student attendance, maintain records, analyze trends, and engage families to improve engagement. The role emphasizes data-driven intervention while remaining supportive and student-centered.

Responsibilities include creating trackers, communicating with families, and coordinating with the Student Support Team to ensure compliance with state reporting and school policies. Start date is 2/1/2025.

Qualifications

• High School Diploma or GED; two years in attendance tracking or related role, or equivalent experience.
• Strong Excel skills for trackers, reporting, and data management.
• Ability to communicate clearly with families and staff.

Responsibilities

• Coordinate attendance monitoring and absenteeism prevention school-wide.
• Engage families to educate on attendance expectations and requirements.
• Monitor adherence to attendance policies with teachers and admins.
• Outreach to students and families via email, phone, and notifications.
• Prepare attendance trackers and reports for state reporting.

Skills

Excel proficiency

Data management

Communication skills

Organizational skills

Multisystem navigation

Education

High School Diploma or GED

Tools

Excel

Job description

Attendance Clerk / Officer

SUMMARY: The Attendance Clerk/Officer is responsible for monitoring student attendance, maintaining accurate records, analyzing data trends, and engaging in proactive, consistent communication with students and families. This role leverages data systems and structured processes to identify attendance concerns early, intervene effectively, and hold students and families accountable while maintaining a supportive, student-centered approach.

Essential Duties And Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

• Coordinate school-wide attendance monitoring and absenteeism prevention efforts with a dual focus on:
• educating families on attendance expectations and requirements, and
• intervening early to address patterns and underlying causes of absenteeism
• Monitor student adherence to school attendance policies in collaboration with teachers and administrators
• Conduct consistent and timely outreach to targeted students and families via email, phone calls, and automated notifications
• Communicate attendance concerns in a manner that is clear, professional, firm, and supportive, adjusting tone as needed based on student history and level of concern
• Refer students and families to administrators for formal attendance or truancy intervention meetings when attendance does not improve
• Attend attendance or truancy-related meetings with school administrators as required
• Ensure compliance with school policy and state requirements related to attendance, enrollment status, and withdrawals
• Create, maintain, and monitor attendance trackers, reports, and documentation for school, county, and state reporting purposes
• Analyze attendance data to identify trends, chronic absenteeism, and students requiring targeted intervention
• Collaborate with the Student Support Team to assist students whose attendance challenges may require referral to internal supports or external service agencies
• Work with families, teachers, and support staff to develop individualized action plans designed to improve student attendance and engagement
• Partner with academic and operational leadership to improve attendance procedures, workflows, and systems
• Support preventative efforts aimed at reducing chronic absenteeism and disengagement
• Develop or support informational resources or training related to attendance expectations and procedures for staff and families
• Assist with additional attendance-related projects and initiatives as assigned

Requirements

Education/Experience:

• High School Diploma or General Equivalency Degree (GED) Certificate
• Two (2) years of experience in attendance tracking, student data management, administrative support, family engagement, or a related role
• OR an equivalent combination of education and relevant experience

Basic Requirements

• Strong Microsoft Excel skills, including creating and maintaining trackers, using formulas, and sorting/filtering data
• High level of comfort working across multiple systems and databases
• Exceptional written and verbal communication skills
• Ability to deliver difficult or high-stakes messages clearly, professionally, and without hesitation
• Ability to balance empathy with accountability when working with students and families
• Strong organizational skills and attention to detail
• Ability to manage a high volume of communication and follow-through consistently
• Sound judgment in determining when to be supportive versus when to escape concerns

Start Date

2/1/2025

Contact Name

Megan Bernardo

Contact Phone

7023246508

Contact Email

[e-mail]

Contact Address

8645 S.Eastern Ave Suite 100

Contact City

Las Vegas

Contact State

Nevada

Contact Zip

89123

Files

• attendance clerk- officer 2026 (188 KB)