Attendance Clerk

McCollum HS; San Antonio (TX); On-site; USD 24,000 - 33,000; Full time

Job summary

Harlandale Independent School District McCollum HS in San Antonio, Texas is seeking an Attendance Clerk to maintain accurate attendance records and track court referrals and truancy at the secondary level. This nonexempt, full-time position reports to the Principal and is assigned to the McCollum campus with 193 calendar days and an hourly wage of $17.10–$24.12.

Requires a high school diploma or GED, three years of clerical experience, and proficiency with spreadsheets, databases, and word

Qualifications

• High school diploma or GED.
• Three years clerical experience.
• Ability to use software to develop spreadsheets and databases, and word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance.
• Ability to meet established deadlines.
• Above average oral and written communication skills.

Responsibilities

• Issues absence and tardy slips to students during the first hour of the day.
• Assists in the collection of attendance reports from the classroom.
• Assists in keeping of daily attendance sheets and tardiness record.
• Confers with parents on daily absences and makes telephone calls when necessary.
• Refers to the Head Attendance Clerk those cases of chronic absenteeism, tardiness, or truancy.
• Receives and routes all incoming calls.
• Maintains required students’ enrollment and attendance records.
• Informs the visiting teacher(s) of chronic absenteeism.
• Makes arrangements for visiting teacher(s).
• Adds new students and withdraws students on the computer.
• Inputs attendance records on all students on Region 20 system.
• Types memos for Assistant Principal.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Keeps informed of and complies with state and district policies and regulations.

Skills

Data entry

Keyboarding

Word processing

Attention to deadlines

Communication skills

Education

High school diploma or GED

Tools

Region 20 system

Spreadsheets

Databases

Job description

Attendance Clerk

Harlandale Independent School District McCollum HS - San Antonio, Texas Open in Google Maps

This job is also posted in Harlandale Independent School District

Job Details

Job ID: 5962613

Application Deadline: Posted until filled

Posted: Oct 16, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Attendance Clerk

Exemption Status: Nonexempt/At- Will

Reports to: Principal

Pay Grade: D3

Dept./School: Assigned Campus

Calendar Days: 193

Primary Purpose: Maintain accurate attendance records for the campus. This position is responsible for tracking student attendance records including court referrals and truancy at the secondary level.

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Ability to use software to develop spreadsheets and databases, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines
• Above average oral and written communication skills

Experience: Three years clerical experience

Records and Reports

1. Issues absence and tardy slips to students during the first hour of the day.
2. Assists in the collection of attendance reports from the classroom.
3. Assists in keeping of daily attendance sheets and tardiness record.
4. Confers with parents on daily absences and makes telephone calls when necessary.
5. Refers to the Head Attendance Clerk those cases of chronic absenteeism, tardiness, or truancy.
6. Receives and routes all incoming calls.
7. Maintains required students’ enrollment and attendance records.
8. Informs the visiting teacher(s) of chronic absenteeism.
9. Makes arrangements for visiting teacher(s).
10. Adds new students and withdraws students on the computer.
11. Inputs attendance records on all students on Region 20 system.
12. Types memos for Assistant Principal.
13. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
14. Keeps informed of and complies with state and district policies and regulations.

Other

1. Assist in campus office as needed.
2. Participates in training sessions, faculty meetings, and special events, as required.
3. Maintain confidentiality.
4. Follow district safety protocols and emergency procedures.
5. Perform other job- related duties as assigned by the campus principal or designee.

Supervisory Responsibilities: None

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.

An Equal Opportunity Employer

Position Type: Full-Time

Salary: $17.10 to $24.12 Per Hour

Job Requirements

• Citizenship, residency or work visa required