ATSU - Human Resources Generalist AZ

A.T. Still University; Kirksville (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

A.T. Still University seeks a non-exempt Human Resources Generalist for its Mesa, AZ campus. You will coordinate daily employment functions, maintain records, and interact with staff and applicants while ensuring compliance with EEOC, state and federal laws. You will collaborate on posting jobs, advertising vacancies, and conducting reference checks.

The role includes onboarding for Arizona and California campuses and maintaining confidentiality to ensure timely processes across departments.

Qualifications

• High school diploma or equivalent.
• 2-3 years of experience preferred.
• Knowledge of Windows software environment
• Must have excellent attention to detail.
• Must have the ability to maintain confidential information.
• Clear written and verbal communication.
• Good time management skills.
• Must work well in a team environment.

Responsibilities

• Coordinate daily employment functions for the campus.
• Post jobs and advertise vacancies per manager's instructions.
• Conduct reference checks.
• Oversee onboarding for new employees across campuses.
• Maintain scanned employee files and ensure confidentiality.
• Assist with E-Verify, background checks, and onboarding.
• Interact with employees, department heads, and applicants.
• Keep openings updated on internal job postings and external listings.

Skills

Attention to detail

Communication skills

Data entry

Confidentiality

Teamwork

Computer skills

Telephone etiquette

Problem solving

Education

High school diploma or equivalent

2-3 years of experience in admin/HR support

Tools

Windows OS

HRIS

Microsoft Office

Job description

ATSU - Human Resources Generalist AZ

A.T. Still University (ATSU)seeks a non-exempt human resource generalist for its Mesa, AZ campus. This position coordinates daily employment functions for the Arizona campus, ensuring compliance with EEOC regulations, state and federal labor laws, and ATSU policies and procedures. Responsibilities include maintaining scanned employee files, interacting with employees, department heads, and applicants, and handling initial phone and in-person inquiries for the department. The generalist will collaborate with the HR specialist to post jobs, advertise vacancies per the hiring manager's instructions, and conduct reference checks. Additionally, this role oversees onboarding for new employees at the Arizona and California campuses while maintaining confidentiality and ensuring timely processes.

Main Job Duties

• Prepare and maintain change sheets for each pay period so Payroll department can balance.
• Process all requisitions for the AZ/CA campus.
• Process all status forms for the AZ/CA campus.
• Assure new employee paperwork and documentation is completed and appropriately prepared by meeting with each employee on or before the employee's first day of work.
• Assure accurate and timely submission of each new employee in the E-Verify system.
• Verify the ATSU application, CV, background screening, license verification, and official transcripts are on file when applicable, prior to extending offers.
• Serve as backup for management of the Human Resources department email account.
• Assure accurate and timely input of employee payroll information. Review, complete, and input incoming employee information prior to the second Tuesday of each pay period for hourly employees and prior to 5 days of the end of the month for salaried employees.
• Validate accurate input into computer system.
• Conduct reference checks upon request.
• Deactivate terminated employees from the payroll system.
• Assure all requisitions are approved with the appropriate signatures for job vacancies and they are posted for a minimum of 3 days.
• Work with hiring managers to provide access and knowledge of the pool of applicants in the HRIS
• Maintain ongoing applicant tracking status of applications and transfer requests, documenting distribution and action taken.
• Maintain accurate information for openings on the ATSU internal job posting, ATSU webpage, and with Job Service internet postings.
• In coordination with the HR specialist, place advertisements in local and national media as requested by the hiring manager.
• Keep other departments up to date on active employee listings.

Requirements

Education/Experience

• High school diploma or equivalent.
• 2-3 years of experience preferred.
• Knowledge of Windows software environment
• Must have excellent attention to detail.
• Must have the ability to maintain confidential information.
• Clear written and verbal communication.
• Good time management skills.
• Must work well in a team environment.

Skills

• The ability to handle the duties of this position are typically acquired through previous office experience working in a fast pace dealing with confidential information.
• Must have strong computer skills and excellent telephone etiquette and interpersonal skills.
• Must be able to analyze information.
• Data entry.
• Attention to detail.
• Confidentiality.
• Thoroughness.
• General math skills.
• Financial software and reporting.
• Strong verbal and written communication skills.
• Must be flexible.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.