Athletics Travel & Events Lead

National Association of Collegiate Directors of Athletics; St. Louis (MO); On-site; USD 60,000 - 75,000; Full time

Job summary

WashU in St. Louis seeks a detail‑oriented travel and events coordinator to manage travel estimates, booking, and reconciliation for varsity programs. You will coordinate ground transportation, manage budgets, and maintain travel schedules in collaboration with coaches and staff.

The role includes handling event logistics, creating schedules, preparing contracts, and serving as a primary contact for travel inquiries, ensuring accuracy and timeliness in all related documentation.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• 3 Years of work experience in Communications, Employee Engagement, Marketing, And Event Planning.
• A driver's license is not required for this position.

Responsibilities

• Prepare, calculate and produce travel related estimates/advances for teams based on approved travel schedules and contracts.
• Coordinate all ground transportation for the Department.
• Order buses with contracted charter bus company for varsity team practices and competitions.
• Serve as primary source of information to the general public, administrative and coaching staff and students, on varsity team travel policies and procedures.
• Respond to inquiries from staff, travel partners and others to resolve routine and non-routine problems, and consult with supervisors on more complex issues.
• Maintain and update varsity team travel schedule database and prepare and track varsity athletic contest contracts.
• Monitor travel related budgets and maintain data on spreadsheets; compare invoices with expenditures and resolve discrepancies.

Skills

Adaptability

Analytical Problem Solving

Computer Applications

Customer Service

Database Programs

Decision Making

Fast-Paced Environments

Oral Communications

Project Administration

Project Coordination

Relationship Building

Reservation Systems

Self-Organization

Spreadsheets

Supervisory Management

Team Leadership

Word Processing

Written Communication

Education

Bachelor’s degree

Master's degree

Job description

WashU in St. Louis seeks a detail‑oriented travel and events coordinator to manage travel estimates, booking, and reconciliation for varsity programs. You will coordinate ground transportation, manage budgets, and maintain travel schedules in collaboration with coaches and staff.

The role includes handling event logistics, creating schedules, preparing contracts, and serving as a primary contact for travel inquiries, ensuring accuracy and timeliness in all related documentation.