Athletic Events & Travel Coordinator

Washington University; St. Louis, Northern (MO, KY); Hybrid; USD 50,000 - 82,000; Full time

Benefits offered by this job

Metro transit U-Pass

Vacation time and holidays

Retirement plan (403(b))

Tuition assistance for employee and/or

Job summary

Washington University in St. Louis seeks an Athletics Events and Travel Manager to oversee travel planning, budgeting, and game-day operations for varsity teams, tournaments, and special events.

The role involves coordinating travel schedules, lodging, transportation, and event logistics, with opportunities to lead staff and student workers, and to enhance the Game Day experience across sports and campus partners.

Qualifications

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Work Experience: Communications, Employee Engagement, Marketing, And Event Planning (3 Years)
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Prepare, calculate and produce travel related estimates/advances for teams based on approved travel schedules and contracts.
• Update hotels with team room assignments and payment information.
• Assist with the reconciliation process after travel has been completed.
• Coordinate all ground transportation for the Department.
• Order buses with contracted charter bus company for varsity team practices and competitions.
• Serve as primary source of information to the general public, administrative and coaching staff and students, on varsity team travel policies and procedures.
• Respond to a variety of inquiries from staff, travel partners and others to resolve routine and non-routine problems, and consult with supervisors or others, as needed on more complex issues.
• Ensure the accuracy and timely updating of the athletics travel schedule for all coaches on travel related components.

Education

Bachelor’s degree

Master’s degree

Job description

Washington University in St. Louis seeks an Athletics Events and Travel Manager to oversee travel planning, budgeting, and game-day operations for varsity teams, tournaments, and special events.

The role involves coordinating travel schedules, lodging, transportation, and event logistics, with opportunities to lead staff and student workers, and to enhance the Game Day experience across sports and campus partners.