Athletics Program Assistant - Part-Time

Town of Surf City; Surf City (NC); On-site; USD 21,000 - 30,000; Part time

Job summary

The Town of Surf City in North Carolina is seeking an Athletics Program Assistant to support the PR&T Department by handling clerical tasks, providing customer service, and administering organized athletic leagues, clinics, camps, special events, and programs while supervising the use of athletic fields and facilities. This is a part-time non-exempt position.

Work primarily nights and weekends with limited supervision.

Qualifications

• High School Diploma or GED and experience coaching and officiating sports.
• Background in or understanding of youth and/or adult team athletics.

Responsibilities

• Plan, set up, direct, teach, assist, referee, scorekeep, and supervise athletic events.
• Prepare and oversee the use of athletic fields, gymnasiums, and facilities.
• Monitor equipment, report damages, and ensure safety for participants and officials.
• Organize playoffs and tournaments for athletic leagues.
• Greet participants and enforce facility regulations.
• Perform clerical tasks using a computer, respond to inquiries by phone or email.
• Maintain records of volunteer hours and report to the Athletics Supervisor.
• Assist in training athletic volunteers and soliciting private contributions.

Skills

Planning & organizing

Publicity coordination

Training volunteers

Communication

Computer skills

Interpersonal skills

Education

High School Diploma or GED

Experience coaching and officiating sports

Job description

The Athletics Program Assistant performs work in administering athletic programs for the Town Parks, Recreation & Tourism (PR&T) Department by assisting with clerical duties, providing quality customer service, and administering organized athletic leagues, clinics, camps, special events, and programs while supervising the use of athletic fields and facilities. This is a part-time non-exempt position.

These duties and responsibilities are not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Town.

• Works a non-traditional work schedule, primarily working nights and weekends with limited supervision.
• Performs activities at athletic events, including but not limited to planning, set-up, directing, teaching, assisting, refereeing, scorekeeping, clean-up, maintenance, concessions, and supervising volunteers, game officials, participants, and spectators.
• Prepares and oversees the use of athletic fields, gymnasiums, and other athletic facilities.
• Monitors the use and return of athletic equipment, reporting damages and losses to the Athletic Supervisor.
• Ensures an environment of safety for all participants, spectators, and game officials. Treats minor first-aid incidents fills out accident reports and provides a copy to the Athletics Supervisor.
• Assists with the organization of playoffs and tournaments for various athletic leagues.
• Performs any assigned tasks associated with Town-sponsored athletic programs.
• Greets participants and enforces facility regulations and policies.
• Performs basic administrative tasks such as utilizing a computer to complete projects, typing, copying, and faxing materials as assigned, and responding to inquiries in person, over the phone, or via email.
• Assists with maintaining records of athletic program volunteer hours and sends reports to the Athletics Supervisor.
• Assists in training athletic volunteers.
• Assists with soliciting private contributions for Town athletic programs.
• Assists with tracking athletic program expenses and provides reports to the Athletics Supervisor.
• Always maintains a clean work environment.
• Performs other duties of a similar nature or level.

Qualifications

Education and Experience

High School Diploma or General Equivalency Diploma (GED), a background in or understanding of youth and/or adult team athletics, and experience coaching and officiating sports; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, is required.

Licenses and Professional Certifications

• Valid NC Driver License
• Bloodborne Pathogens (BBP) and Cardiopulmonary Resuscitation (CPR)/Automated External Defibrillator (AED) Certifications (within three (3) months of employment)
• Must successfully complete SBI Fingerprint investigation

Knowledge, Skills, and Abilities

Knowledge of recreational athletics and leagues; standard safety practices; procedures and equipment related to recreational athletics and leagues; and rules governing common athletics and leagues.

Skilled in assisting with planning, organizing, leading, and monitoring the activities of others; preparing and distributing publicity concerning new and ongoing recreation programs and activities; successfully completing required training programs and obtaining required certificates; meeting the physical demands of the job; understanding and carrying out oral and written instructions; using a computer and related software applications; and communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Ability to represent the Town professionally and respectfully while interacting with a diverse set of individuals within the workplace and the community.

Working Conditions

Employee is subject to both indoor and outdoor environmental conditions. When indoors, the employee will be exposed to the lighting, temperature, and noise of an open-floor-plan gymnasium environment and that of an office setting. When outdoors, the employee may be frequently exposed to insects, dirt, grass, and weather elements, including rain, wind, varying temperatures, etc.

Physical Requirements

Employee must be able to set up and break down equipment, record score sheets, and operate timing devices. A portion of work is performed within an office environment, primarily behind a desk, and frequently includes computer operation. The employee must read, write, and interact with others in person, over the phone, and via other devices. The employee may move within the facility to access file cabinets, documents, office machinery, and other equipment. Travel is often required to outside sites to perform the abovementioned duties and attend meetings, training, events, and other business activities. Persons in this position frequently lift, carry, push, and/or pull objects weighing up to 25 lbs. They also occasionally move objects weighing up to 50 lbs., and sometimes, but rarely, up to 100 lbs. Additionally, work may require standing, walking, running, reaching, bending, twisting, stooping, crouching, kneeling, crawling, lifting, carrying and/or moving equipment, or pushing and pulling various objects.