Athletics Operations & Events Specialist

UMA; Farmington, Northern (ME, KY); Hybrid; USD 26,000 - 30,000; Full time

Job summary

The University of Maine at Farmington is seeking an Administrative Specialist to serve as the sole administrative anchor for the athletics department, connecting teams, coaches, sports medicine, compliance, and sports information.

You will coordinate travel, schedule venues, manage basic accounts payable/receivable, supervise student workers, and support major events such as Hall of Fame nights and championship events.

Qualifications

• High school diploma or equivalent with 1+ year administrative support experience.
• Excellent customer service skills across multiple channels.
• Strong computer proficiency, especially with spreadsheets and data tracking.
• Ability to handle confidential information with discretion.
• Ability to balance routine bookkeeping with on-demand game-day adjustments.

Responsibilities

• The Face of the Franchise: Deliver championship-level front-facing customer service by answering inquiries, and welcoming students, faculty, staff and the community to the campus.
• Logistics Coordinator: Keep our teams moving by arranging travel and reservations for away games, processing home and away athletic contracts, and cross-checking schedules.
• Master of Facilities: Direct traffic for our athletic venues by managing and prioritizing scheduling requests for Dearborn Gym, the Prescott Athletic Complex, and Leib Field. You will even coordinate reservations for department equipment, like portable speakers and our mascot costume.
• Financial Game Planner: Handle basic accounts payable and receivable across varsity programs, fundraising accounts, and sports medicine. You will track, monitor, and report on balances, process vendor payments, and deposit game-day gate and entry fees.
• Team Captain for Operations: Oversee student workers assigned to office work, facility monitoring, and event setups. You will also assist with onboarding new staff and independent contractors.
• Special Events Producer: Provide hands-on coordination and planning support for major department highlights, including the Hall of Fame, athletic championships, recruitment nights, and alumni fundraisers.

Skills

Customer service

Tech proficiency

Discretion

Adaptability

Education

High school diploma

Tools

Spreadsheets

Data tracking

Digital organization tools

Job description

The University of Maine at Farmington is seeking an Administrative Specialist to serve as the sole administrative anchor for the athletics department, connecting teams, coaches, sports medicine, compliance, and sports information.

You will coordinate travel, schedule venues, manage basic accounts payable/receivable, supervise student workers, and support major events such as Hall of Fame nights and championship events.