Athletics Operations & Events Coordinator

University of Maine; Farmington (ME); On-site; USD 42,000 - 45,000; Full time

Job summary

University of Maine at Farmington is seeking an Administrative Specialist to serve as the central administrative anchor for the athletics department, coordinating between teams, coaches, sports medicine, compliance, and sports information.

You will handle front-facing customer service, travel logistics for away games, facilities scheduling for Dearborn Gym, Prescott Complex, and Leib Field, and basic accounts payable/receivable across varsity programs.

Qualifications

• A high school diploma or equivalent (G.E.D.) paired with 1+ years of administrative support experience.
• Excellent customer service skills with the ability to handle communication across many channels in a bustling environment.

Responsibilities

• Deliver front-facing customer service to students, faculty, staff and the community.
• Coordinate travel and reservations for away games, process contracts, and cross-check schedules.
• Manage scheduling for athletic venues (Dearborn Gym, Prescott Complex, Leib Field) and equipment reservations.
• Handle basic accounts payable/receivable across varsity programs, fundraising accounts, and sports medicine.
• Oversee student workers and assist with onboarding of staff and independent contractors.
• Coordinate and support major department events (Hall of Fame, championships, recruitment nights, alumni fundraisers).

Skills

Customer service

Communication

Tech skills

Integrity

Adaptability

Education

High school diploma or GED

Tools

Spreadsheets

Job description

University of Maine at Farmington is seeking an Administrative Specialist to serve as the central administrative anchor for the athletics department, coordinating between teams, coaches, sports medicine, compliance, and sports information.

You will handle front-facing customer service, travel logistics for away games, facilities scheduling for Dearborn Gym, Prescott Complex, and Leib Field, and basic accounts payable/receivable across varsity programs.