Athletics Fund Development Assistant

VILLANOVA UNIVERSITY

Rosemont (PA)

On-site

USD 13,000 - 18,000

Full time

4 days ago

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Job summary

Villanova University is seeking an Athletics Fund Development Assistant, a student position supporting game day hospitality for football and basketball. You will greet donors and guests, assist with check-in, and help with premium seating and credentials while learning donor relations and event operations.

The role emphasizes teamwork with Athletics staff, reliability under pressure, and strong communication.

Qualifications

Currently enrolled Villanova University undergraduate student.
Strong interpersonal and customer service skills.
Excellent organizational and time-management abilities.
Ability to work independently and as part of a team.
Strong attention to detail and follow-through.
Interest in athletics, fundraising, events, or nonprofit development preferred.

Responsibilities

Greet and assist donors, alumni, and invited guests at hospitality and premium seating locations.
Support game day check‑in and credential distribution.
Assist with hospitality area setup, maintenance, and breakdown.
Provide guests with directions, event information, and game day assistance.
Coordinate with Athletics and event staff to ensure an exceptional donor and fan experience.
Identify and address guest needs in a professional, courteous manner.
Maintain a positive and enthusiastic presence representing Villanova University.

Skills

Interpersonal skills

Customer service

Organization & time management

Independent & team work

Attention to detail

Athletics fundraising interest

Education

Undergraduate student at Villanova University

Tools

Microsoft Office

Excel

Word

Outlook

CRM/databases

Event management systems

Job description

Athletics Fund Development Assistant

Position Summary Information Job Description Summary: The Villanova Athletics Fund ( VAF ) seeks an enthusiastic, customer service-oriented undergraduate student to serve as a Game Day Host & Athletics Development Assistant. This position is primarily responsible for providing exceptional hospitality and guest service to donors, alumni, and special guests during Villanova Football and Men’s and Women’s Basketball home games. The student worker will also support Athletics Advancement operations through donor stewardship activities, event support, research projects, and administrative assistance. This position offers valuable hands‑on experience in collegiate athletics, donor relations, fundraising, customer service, event operations, and higher education advancement. Villanova is a Catholic University sponsored by the Augustinian order. Diversity and inclusion are integral components of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect, and contribute to the University’s mission and values.

% of Time 70% – Game Day Hospitality & Guest Services

Serve as a welcoming representative of the Villanova Athletics Fund at home football and basketball games.
Greet and assist donors, alumni, and invited guests at hospitality and premium seating locations.
Support game day check‑in and credential distribution processes.
Assist with hospitality area setup, maintenance, and breakdown.
Provide guests with directions, event information, and general game day assistance.
Coordinate with Athletics and event staff to ensure an exceptional donor and fan experience.
Identify and address guest needs in a professional, courteous, and timely manner.
Maintain a positive and enthusiastic presence while representing Villanova University and Athletics Advancement.

25% – Athletics Development Operations & Special Projects

Assist with planning and execution of the annual Villanova Athletics Fund Auction and other donor engagement events.
Support donor acknowledgment and stewardship efforts, including preparation of thank‑you letters and donor correspondence.
Conduct research and benchmarking projects related to athletics fundraising, donor recognition, stewardship programs, and peer institution best practices.
Assist with data entry, mailings, filing, and general office support.
Support special projects and initiatives within Athletics Advancement.

5% – Other Duties

Perform additional duties and assist with special projects as assigned.

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information Posting Number: 20260354V Position Title: Athletics Fund Development Assistant Posting Type Student Hours/week: Flexible, including evenings and weekends during football and basketball seasons (approximately 10-20 hours/week during active seasons) Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Riley Hall Detailed Work Schedule Number of positions: 1 Department: 779-Athl - V Club Contact Name: Megan Kilpatrick Contact Phone/Extension: 610-519-6527

Requirements

Requirements: 1. Formal Education: (e.g., degree)

Must be a currently enrolled Villanova University undergraduate student.

2. Specific Job Knowledge: (e.g., knowledge of principles and procedures related to field and area)

Strong interpersonal and customer service skills.
Excellent organizational and time-management abilities.
Ability to work independently and collaboratively as part of a team.
Strong attention to detail and follow-through.
Interest in athletics, fundraising, event management, sports business, communications, or nonprofit development preferred.

3. Work Skills:

Professional demeanor and ability to interact confidently with donors, alumni, university leadership, and guests.
Excellent written and verbal communication skills.
Ability to multitask and remain organized in a fast-paced environment.
Strong problem‑solving skills and customer-service orientation.

4. Equipment Knowledge:

Familiarity with Microsoft Office applications, including Excel, Word and Outlook.
Experience with donor databases, CRM platforms or event management systems is a plus.

5. Working Conditions/Environment:

a. Tools, machinery and equipment used:

General office equipment and event support materials.

b. Environmental conditions:

Office setting and athletic event venues.

c. Physical requirements:

Ability to stand and move throughout game day events for extended periods.
Ability to lift and transport event materials weighing up to 25 pounds.
Position includes evenings and weekends during athletic seasons.

Additional Information

Learning Opportunities

Collegiate athletics fundraising and advancement
Donor stewardship and engagement
Event planning and operations
Customer service and hospitality management
Research and benchmarking methodologies
Professional communication and office operations

Preferred Characteristics

Friendly, reliable, and professional
Comfortable engaging with a diverse range of guests
Passionate about Villanova Athletics
Able to thrive in a fast-paced game day environment
Interested in athletics administration, fundraising, event management or higher education advancement

Physical Demands Summary: Wage Rate: $ 11.25 per hour Posting Detail Information Closing Date (11:59pm ET): Open Until Filled Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently a registered Villanova student?
- Yes
- No
* Are you eligible for work study?
- Yes
- No
- I don't know
* What is your availability? (days and times)
(Open Ended Question)
* Have you ever worked on campus before? If “Y”, what department and semester/year?
(Open Ended Question)