Coordinator of Athletics Facilities

VILLANOVA UNIVERSITY

Rosemont (PA)

On-site

USD 47,000 - 58,000

Full time

14 days+

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Gym membership

Tuition assistance

Flexible work options

Job summary

Villanova University is seeking a Coordinator of Athletics Facilities to supervise and maintain athletic facilities and events. You will handle event prep, facility access, and work order systems, ensuring compliance with NCAA and university rules.

The role requires coordinating game-day operations, supervising student staff, and collaborating with Facilities, Public Safety, and Parking units. Evening, weekend, and holiday hours are expected as part of Athletics schedules.

Qualifications

Bachelor’s Degree in relevant field (e.g. Sport Management, Business Administration).
0-2 years experience in athletics administration, preferably with facilities/events management.

Responsibilities

Assist in managing all duties for Villanova Athletics events and external events.
Serve as primary contact for game day management and prepare sport event manuals.
Coordinate scheduling, practice times, parking, locker room access and staff supervision.
Oversee liaison with campus operating units and annual campus events.
Assist with scheduling of Athletics facilities and event setups/breakdowns.
Perform other duties as assigned.

Skills

Multi‑project management

Organizational skills

Communication skills

Team player

Detail oriented

Education

Bachelor’s Degree

Master’s Degree

Tools

Word processing

Spreadsheets

Database

Online work order systems

Job description

Coordinator of Athletics Facilities

Posting Details

Posting Number: 20260411S
Position Title: Coordinator of Athletics Facilities
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Avg Hours Week
Department: 730-Athl - The Pavilion

Why work at Villanova?

Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Coordinator of Athletics Facilities position is responsible for the daily supervision and maintenance of athletics facilities and events, including event preparation and event management. Duties include facility management and maintenance, facilities access systems and work order systems for Athletics.

All duties must be performed in compliance with University, Conference, and NCAA rules and regulations.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ affirmative action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Game and Event Management

Assist in managing all duties for Villanova Athletics events, special events and outside events, as assigned.
Serve as primary contact for game day management for sports, as assigned. Complete and distribute Olympic sport event manuals for all assigned sports.
Communicate with visiting teams to schedule practice times, arrival/parking procedures, locker room availability, etc.
Hire, train, and supervise all associated student staff and game-day event staff.
Serves as liaison to assigned campus operating units who require athletic facilities or are involved in athletic department events.
Serve as primary contact and responsible for managing annual campus events, as assigned.
Assist with event management for men’s and women’s Basketball, Football, Commencement, Big East Championships, and other larger events held in Athletics facilities.
Assist with the scheduling of Athletics facilities.

Facility Management

Responsible for various setups and breakdowns for events including but not limited to setting up tables and chairs, staging, carrying equipment, and monitoring for cleanliness.
Assist with project management on various facility maintenance, renovation, and / or construction projects.
Responsible for the building management and maintenance of Athletics facilities as assigned.

Other

Perform other duties as assigned.

Minimum Qualifications

Formal Education

Bachelor’s Degree in relevant professional field (e.g. Sport Management, Business Administration or related discipline).

Work Experience

0-2 years experience in athletics administration, preferably with exposure to facilities and events management.

Work Skills (e.g., written and verbal communication skills)

Ability to manage multiple projects under strict deadlines in a fast-paced environment/
Strong organizational and verbal/written communication skillls.
Collaborative team player with flexibility to work evenings, weekends, and holidays.
Detail-oriented and proactive problem solver.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

Familiarity with how collegiate athletics events operate, including basic game flow and facility needs.
Awareness of safety expectations, crowd considerations, and general event-readiness standards.
Understanding of University policies and basic guidelines that apply to athletics spaces and events.
General understanding of how campus partners (Facilities, Public Safety, Custodial, Parking) support operations.

Equipment Knowledge

Proficiency with personal computer applications (word processing, spreadsheets, database, on-line work order systems).

Other

Professional work environment with significant night and weekend hours.
Strong integrity and character who shares a commitment for knowing and complying with NCAA , Conference, and University rules.

Preferred Qualifications

Formal Education

Master’s Degree in Sport Administration or related field.

Work Experience

Two to three years of experience in athletics administration or intercollegiate sports management.
Experience in a managerial or leadership role directing students and/or graduate extern.

Physical Requirements and/or Unusual Work Hours

Tools, machinery and equipment used:

Utility carts, grounds equipment, etc..

Physical requirements:

Professional office and athletic venue settings.
Significant evening, weekend, and holiday hours required to support Athletics schedules.
Physical requirements include lifting, carrying, and setting up equipment; standing for extended periods during events; and outdoor work in varying weather conditions.

Posting Date: 08/24/2026 Closing Date (11:59pm ET): Salary Posting Information: This position falls within salaried grade 12 and the range is $46,500-58,000. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity. Salary Grade: 12 Job Classification: exempt

References Needed

References Needed Minimum Number of References Needed 3 Maximum Number of References Needed 3

Supplemental Questions

* How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- LinkedIn
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
* An individual associated with a prospective student-athlete is defined as: Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: Parents/Legal Guardians Coaches (high school, college, club) Personal/Skills Trainers Relatives Strength Coach Advisors Consistent with the above definition for what constitutes associated, are you associated with any: Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
* An individual associated with a prospective student-athlete is defined as: Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: Parents/Legal Guardians Coaches (high school, college, club) Personal/Skills Trainers Relatives Strength Coach Advisors Consistent with the above definition for what constitutes associated, are you associated with any: Current VU basketball (men’s or women’s) student-athletes? Y N
- Yes
- No