Athletics Finance & Procurement Analyst

California State University; California; On-site; USD 65,000 - 80,000; Full time

Job summary

San José State University seeks an Athletics Business Analyst to manage the financial activities of assigned teams and departments within Intercollegiate Athletics in San José. The role involves budgeting, purchasing decisions, expense tracking, and reviewing budgets against actuals to optimize cost efficiency.

The analyst will coordinate with coaches and managers to plan operational and travel budgets, administer reimbursements, and ensure purchases align with policy.

Qualifications

• Equivalent to a bachelor's degree in a related field. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Two years of relevant experience. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Responsibilities

• Prepare and submit reimbursement and payment documents including travel claims, travel authorizations, direct pay requests, requisitions, in accordance with university and/or Tower policies and procedures.
• Assist division with purchasing needs while determining appropriate funding sources (i.e. state, tower and/or auxiliary).
• Track and verify the accuracy of expenses, identify errors and work with the appropriate area to resolve erroneous charges by preparing expenditure transfers.
• Ensure travel purchase orders are within established amounts; adjust PO values as needed to align with actual expenses.
• Project annual team travel budgets, review actual monthly expenses against projections and update projections.
• Review monthly actual expenses against budget allocations and PO balances, amend POs to match expenses.
• Process and track incoming deposits (checks/ACH transfers) for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue.
• Assist with data collection for mandated reporting requests and audits.
• Analyze and evaluate various funding sources and determine best funding sources for operational needs.
• Make purchases using a Tower Card and reconcile statements monthly.
• Work with coaches and administrators to identify cost-effective strategies for recruiting and travel needs.
• Ensure compliance with campus, CSU, Mountain West and NCAA policies for travel and related activities.
• Provide division-wide training and support for procurement processes and training for procurement cards.

Skills

Judgment & initiative

Budget analysis

Financial management

Data analysis

Communication skills

Time management

Education

Bachelor's degree

Tools

Common Financial System (CFS)

CSU Buy

SAP Concur

Job description

San José State University seeks an Athletics Business Analyst to manage the financial activities of assigned teams and departments within Intercollegiate Athletics in San José. The role involves budgeting, purchasing decisions, expense tracking, and reviewing budgets against actuals to optimize cost efficiency.

The analyst will coordinate with coaches and managers to plan operational and travel budgets, administer reimbursements, and ensure purchases align with policy.