Athletics Finance & Operations Manager

George Mason University; Fairfax (VA); Presencial; USD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

None

Descripción de la vacante

George Mason University is seeking a Business Office Manager in the Intercollegiate Athletics department to support daily financial operations. You will supervise reconciliations, compliance, office admin, and travel for 22 sports, ensuring adherence to NCAA rules.

You will coordinate with travel agents, manage reimbursements, track ticket sales, and prepare documentation for vendors. Strong data handling and cross-department collaboration are essential.

Formación

• Bachelor's degree or equivalent education/experience.
• 3–4 years of business office and transaction processing experience.
• Customer-service oriented administrative office experience.
• Experience with high-volume financial transactions and priority management.
• Proficiency with Microsoft Office and Banner Self Service.

Responsabilidades

• Oversees ARMS usage to submit requests in MFG for on and off-campus recruiting, monitors travel pre-approvals and advance funding requests for multiple assigned sports, assists with monitoring for all 22 programs.
• Manages submissions for travel, expenditure reimbursements and or cash advances utilizing Mason Finance Gateway system for all coaching staff, administrative staff and faculty and student athletes, including Foundation related activity, in a timely and accurate manner. Directs staff and coaches for compliance to the required finance operations.
• Collaborates with Anthony Travel agent to allocate and/or track Enterprise expenses for all athletic department staff across all 22 sports, especially incumbents' assigned sports. Responsible for the accountability of coaching staffs and administrative collaborators in collecting necessary and accurate materials for submitting finance information.
• Ticket Sales - Oversees the tracking of daily ticket sales receipts to reconcile to Banner, tracks deferred ticket sales to reconcile to Banner. Directly accountable for the accurate and timely updating of the ticket sale data.
• Responsible for the preparation, coordination, processing and filing of internal and external business office documentation with external offices and vendors for incumbents assigned sports.
• Manages PCard reconciliations for assigned sports, and monitors and assists with all 22 sports program reconciliations and tracks and processes all receipts.
• Performs official association assignments for officials and collects appropriate tax documentation for assigned sports. Collaboratively maintains the Officials Access Database and Officials Websites with the Assistant Director. Issues payment checks for each home game. Tracks EDIs payments to ICA bank account.
• Responsible for assisting Athletic Department Development Office in areas of: MFG, vouchers, Foundation Accounts Online.
• Acts as one of the liaisons between Athletics and outside vendors and the following GMU departments: Accounts Payable, General Accounting, Purchasing, Motor Pool, Facilities, Human Resources, Payroll, Travel Office, and Foundation; and
• Prepares monthly chargeback report for associate ADs and/or directors.

Conocimientos

Customer service

Administrative office

High-volume transactions

Technology literacy

Microsoft Office

Banner Self Service

eVA

Internet Native Banner

Email proficiency

Communication

Educación

Bachelor's degree or equivalent

Herramientas

Chrome River (MFG)

BOA Works

eVA

Banner

Microsoft 365

Windows

Descripción del empleo

George Mason University is seeking a Business Office Manager in the Intercollegiate Athletics department to support daily financial operations. You will supervise reconciliations, compliance, office admin, and travel for 22 sports, ensuring adherence to NCAA rules.

You will coordinate with travel agents, manage reimbursements, track ticket sales, and prepare documentation for vendors. Strong data handling and cross-department collaboration are essential.