Athletics Event Management Administrator

Brandeis University; Waltham (MA); On-site; USD 46,000 - 57,000; Full time

Job summary

Brandeis University seeks an Athletic Event Management Administrator to oversee game-day operations and aquatic events at the NCAA Division III level. The role focuses on logistics, facility readiness, and staff leadership to deliver high-quality contests for student-athletes and spectators.

Responsibilities include coordinating on-site operations, overseeing lifeguard staffing and pool safety, managing facility setup, and developing staff training and service standards.

Qualifications

• Bachelor's degree required.
• Master's degree preferred; 1–3 years relevant work experience, preferably at the college level.
• Must be able to drive 12-passenger vans.
• Flexible hours including nights and weekends are required.

Responsibilities

• Direct game-day operations management for home athletic contests.
• Serve as primary on-site administrator to resolve logistical issues and ensure spectator experience.
• Manage facility setup/takedown and ensure compliance with NCAA, conference, and university policies.
• Conduct pre-contest inspections of surfaces/equipment to meet standards.
• Oversee lifeguard staffing and pool safety for aquatic events.
• Hire, train, and supervise student contest management staff; manage time reporting/payroll.

Skills

Event management

Staff supervision

Facilities coordination

Safety compliance

Education

Bachelor's degree

Master's degree preferred

Job description

Are you a proactive administrative professional who thrives in a dynamic, high-impact environment? Do you excel at multi-tasking, managing events, and serving as the operational heartbeat of a dedicated team? Brandeis University is delighted to announce a career opportunity as an Athletic Event Management Administrator to support in the logistical execution and facility readiness for varsity contests at the NCAA Division III level and aquatics operations. In this role, you would support the Department of Athletics by organizing and executing the logistical and operational aspects of home athletic contests and managing lifeguard staffing and pool deck safety compliance upholding the values and mission of the department and the university, with a focus on student-centered service.

The hiring range for this position is $45,700 - $56,500.

Job Duties

• Direct game-day operations management for home athletic contests in select varsity sports.
• Serve as the primary on-site administrator to resolve logistical issues, coordinate team needs and ensure a high-quality spectator experience.
• Manage facility setup and takedown, ensuring compliance with NCAA, UAA, and university policies and procedures.
• Conducts pre-contest inspections of playing surfaces and equipment to mitigate risks and ensure our standards are met prior to each contest.
• Facilitates post-contest breakdown to prepare facilities for subsequent activities.
• Hire, train and supervise student contest management staff.
• Manage time reporting and payroll for all student event staff.
• Develop and implement training manuals and customer service standards for student staff working athletic events.
• Proactively monitor and address indoor and outdoor facilities issues related to competition venues.
• Coordinate necessary maintenance and repairs with University Facilities Services and/or outside contractors.
• Oversee all pool mechanical and chemical operations and physical space of pool and locker rooms.
• Oversee lifeguard staffing to ensure a safe environment for pool-related events and open recreation.
• Responsible for the recruitment, scheduling, and monitoring of certified lifeguards.
• Maintain oversight of lifeguard staff certifications to ensure compliance with safety regulations and university policy.
• Plan and execute maintenance operations for Athletics van fleet, including but not limited to oil changes, state inspections, damage repair, etc.
• Maintain comprehensive service records to ensure reliable transportation is available for teams and clubs.
• Oversee assigned staff to schedule necessary visits.

Qualifications and Additional Job Information

• This position operates in a gymnasium, on courts, and may operate outside in varied weather.
• Must be able to consistently lift and/or move 20 to 30 pounds and frequently lift and/or move 50 to 75 pounds.
• Will require nights and weekends depending on contest schedule.
• Bachelor's degree required.
• Master's degree preferred 1-3 years relevant work experience, preferably at the college level.
• Graduate Assistant experience is acceptable.
• Must have the ability to drive 12-passenger vans.
• Must have the ability to work flexible hours - early morning, night and weekend work is required.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting.

The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

COME WORK WITH US

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it - by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail].

The health and safety of the Brandeis community is important.

While not required, we strongly recommend that employees are fully vaccinated.

For additional information feel free to review the Human Resources Office website.

Certain positions at Brandeis University may require a background check.

To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html