Athletics Administrative & Events Coordinator

Mead School District; Mead (WA); On-site; USD 29,000 - 42,000; Full time

Job summary

Mead School District in Mead, WA, seeks an Athletics Administrative Assistant for Mt. Spokane High School. The role runs 8 hrs/day from 7:00am to 3:30pm, 212 days per year, supporting the Athletic Director and department operations.

You will handle registrations, calendars, travel, eligibility, and event coordination, while maintaining records and fostering positive relations with staff, students, and families.

Qualifications

• AA degree or equivalent education or work experience.
• Ability to use Mac and PC software and maintain records.
• Strong written communication and organizational skills.
• Ability to greet visitors and provide courteous service.
• Experience with calendar and travel arrangements.
• Ability to manage multiple tasks and work independently.
• Demonstrated problem-solving and data entry accuracy.
• Ability to work respectfully with staff, students, and families.

Responsibilities

• Perform a variety of assignments to support the athletic program, including processing registrations, work orders, correspondence, records, and maintaining files.
• Provide courteous, welcoming service to students, staff, parents, and the community.
• Maintain confidentiality as required by law and policy.
• Update website calendars, buses database, and binders daily.
• Oversee facility use calendar and coordinate with reservers and custodians.
• Make travel arrangements and prepare cost analyses as needed.
• Verify student travel paperwork and manage event worker/volunteer paperwork.
• Oversee athletic eligibility, grade checks, rosters, and awards documentation.
• Coordinate season-ending activities and photograph paperwork.

Skills

Office administration

Customer service

Multitasking

Communication

Confidentiality

Event coordination

Written communication

Data entry

Team collaboration

Social media management

Education

AA Degree or equivalent education and/or work experience

Tools

Mac/PC proficiency

MS Office

Database management

Google Workspace

Job description

Mead School District in Mead, WA, seeks an Athletics Administrative Assistant for Mt. Spokane High School. The role runs 8 hrs/day from 7:00am to 3:30pm, 212 days per year, supporting the Athletic Director and department operations.

You will handle registrations, calendars, travel, eligibility, and event coordination, while maintaining records and fostering positive relations with staff, students, and families.